Friday, October 17
When using Nozbe with other people, in a "team" environment, we can divide Nozbe users into 2 groups that we can conventionally name: "owners" and "cooperators". The "owners" are those who own the multi-user account in Nozbe and can add people to their own team. The number of team members depends on the plan the "owner" decided to pay for. The "cooperators" are people who have been invited to the team by an "owner" - they can have their own projects but have fewer prerogatives than "owners" when it comes to team management.
Now, imagine Edward who is a manager in a big company. He has decided to use Nozbe to work more efficiently with his team. He bought Nozbe PRO plan (he became an "owner" :)). He also ordered 14 additional accounts for his subordinates and invited them to his team in Nozbe.
What Edward did in order to create his team in Nozbe
- First he entered the "Team" section in Nozbe
- There, he chose a green silhouette icon to add a new team member
- He entered his subordinates' e-mail addresses to send them Nozbe invitations
- He clicked ADD button
And so, Edward as well as his teammates (who obviously accepted the invitations :)) can now create projects and share them with each other, their clients and friends.
New employee on-board
Edward's company has just hired a new marketing specialist, Rob. He will have to cooperate with many people to do his job well. His duties will involve communicating with the IT, finance and product guys as well as Edward and his assistant of course. Thus, Edward needs to add Rob to their team in Nozbe. As this is neither the first nor the last person to join his team, Ed has created a project template some time ago. That was a smart move - all he has to do now is make a project out of the existing template. There, he has some simple tasks that will help him introduce Rob to the team and provide the new employee with materials and information he might need to get started.
This is Edward's project:
Edward needs to:
- Update template with
to the team (he does the exactly same thing he did when adding his 14 subordinates before)
- Invite all the subordinates to this project
- Set a date/time for the invitation task "To All" (5.)
What did Edward ask his teammates for?
One of the tasks Edward had in his template-project wasn't delegated to him or to anyone else (there was a question mark not a photo/avatar next to it <6.>). He set a due date for today and so the task jumped to the Priority list of everyone in the project - this way everyone in Ed's team could see it. This is what Edward wrote in a comment to this task:
today we are welcoming a new member -
If there is a lot, remember you can share multiple projects with your colleagues by going to the "Team" section in Nozbe, clicking on a person you want to share several projects with, then clicking on the "i" icon and choosing "Invite user to more projects" option.
Feel free to use this project as you require to install Rob in our team.
When you are done, don't check this task, just leave a comment.
What exactly Edward's teammates need to do now?
To add Rob to several projects at a time Ed's colleagues need to enter the Team section in Nozbe (1.). There, they need to choose a person they want to share their projects with (e.g. Rob)(2.) and click the "i" icon at the top-right corner (3.) to open the infobar with details of the user. In the infobar, they will need to find an "Invite user to more projects" button (4.), click on it and choose the projects they wish from the dropdown list that shows up. Then, a quick confirmation and Rob has access to the certain projects and all the materials and attachments related to them.
What if someone leaves the team?
It turns out that Rob joined Edward's team because Carl is leaving it - he is retiring. In situations like this, it is recommended to remove a person who will no longer work for the company - mostly for the data-security reasons. What Edward is going to do is ask his team members to remove Carl from all work-related projects they created and shared with the retiring colleague. This time, Edward will simply add a task with no responsibility assigned (question mark instead of the avatar again)(1.) to a common project they all share in Nozbe (2.). He will set a date and time so that the task will show up in the Priority list of all his subordinates.
This is a comment that Edward should write (3.):
Dear All, as of today Carl is no longer on this team so please remove him from all work-related projects that you have created.
In order to remove someone from your project, enter this project, click on the "i" icon to open the infobar, then go to "People in project" section and click. A list of people will appear. Choose the person you wish to remove, click on "..." icon and the click on "remove from the project" button.
When you are done, don't check this task, just leave a comment.
To make sure everyone removes Carl from their projects he places a checklist (4.) with the names of all the people from his team and asks them to tick once their are done. Good idea - nice use of a checklist option :)
A quick guide to removing people from your projects
- Go to a project you've created and which you share with a person you wish to remove
- Click on the "i" icon to open the infobar
- Go to "People in project section and click on one of the avatars
- Find the person you want to remove in the dropdown menu
- Click on the "..." icon
- Click on "Remove from project" button
Final goodbye to Carl
Once Carl leaves the company, Rob should remove him from the team and from the projects he shared with him. Nozbe makes it easy - whenever the "owner" removes someone from the team, our app asks whether to remove him from the shared project too.
If you are an "owner", please take a look how to remove someone (eg. Carl) from your account.
Go to "Team" section and choose your "Carl" :) Then, click "i" at the top-right corner (1.) to see that user's details. Click the "Remove from team" button (2.). If you wish, tick the box (3.) to confirm removing Carl from all the projects you created and shared with your colleague. A final "Confirm" (4.) and you are done.
- post written by Magda, Nozbe's COO
Tuesday, October 14
Nozbe users come from all professions and backgrounds: from teachers and students, house-wifes through managers and entrepreneurs. So far, we have presented you with solutions for doctors, real-estate agents and lawyers. This article is intended for students.
We all are or were students at some point in our lives. Life of a student can be exciting, demanding and challenging. Depending on area of study, the mixture of the three can vary. I wish I had Nozbe during my studies. I was a double major, with two part-time positions plus steady involvement in student council and theater... But those were the times of pen and paper and your own memory.
Basic focus areas
From the time perspective, I would divide students and therefore their use of Nozbe essentially by the year of study. Although I'm sure some high-school students are here, I would rather concentrate on the college students.
For college students getting grasp of all of their studying, reading and writing can be quite challenging even without extracurricular activities such as the ones I had during my years at the university.
Projects and labels
If I were to use Nozbe now; as I wish I had back then and how I plan to use it again (as I've recently enrolled as undergrad at a university); I think I would start by thinking of my ultimate goal aka. associate, baccalaureate or master degree.
That would serve as my main label or category for projects. And I know for a fact that some projects can start as early as the 1st year and continue until you have actually received your degree.
Other labels would be my areas of studies, be it your major or just a group of subjects e.g. like 'Econ' would be my label for all the economics related course. Some might be eager to inquire "then what will serve as my projects?".
A simple answer is: your classes.
For instance, in my current schedule I have 6 subjects: History of Legal system in Poland, General history of legislature, Principles of the Roman Law, Economics, Legal Logic, Legalese English. Those are my projects right there. I want to finish each of them with positive outcome in form of a good grade, right?
Within each project I would of course have number of types of files and tasks. I would not hesitate to use categories to group those across all of them. For instance, though I might need to buy or borrow book for various classes and seminars, essentially my categories would be:
"book-store" and/or "library".
Books would be my tasks added to numerous project (= classes). When at book-store, I would simply click on the category and see all the names of books and authors I need to buy. Same thing goes for the library, although here the tasks would be cyclical depending on for how long I need to use the library copy of a given book so that I remember to return the books on time.
Syllabuses would be another group of materials/tasks that I would need to load and keep in mind for each of the subject. In today's world you simply go on-line and download them all from student portals. In the old times, it would mean scanning away like mad (Category: Syllabus).
Third bunch of tasks would simply be contacts for my professors for each class and the lecture room where the class usually takes place (Category: Logistics).
By far the largest group of tasks that are constantly changing are the assignments. It would be actually most healthy for you to simply write them down directly into Nozbe as they come in, instead of waiting to get out of class, but here much depends on your professors. Some do not allow tablets or smart-phones in their classrooms (Category: Assignements).
And the last aspect of it all... the research. There is virtually no class for which you would not need it. Sometimes all you need to do is run down to a library and get a book, but other times it is vast search over the Internet, libraries and other sources... here also this great little plugin made by Marcus Platt can come in very hand.
Those are of course just some basics of how a student may use Nozbe. Some food for thoughts. There are many possibilities, perhaps one of which you will be kind to share here for benefit of others.
Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)
Thursday, October 9
We’re excited to announce the release of Nozbe 2.0 - this is still Nozbe but redesigned from scratch, improved, mobile-first... all new. It’s been an incredibly busy time here at Nozbe and we have done everything to make Nozbe 2.0 working smoothly and let you boost your productivity. Your satisfaction and efficiency are always on our "Priority tasks" list.
It's the 4th major version of Nozbe since our first launch back in 2007 but it's the most important one, that's why we call it 2.0. We've been working on it for more than a year now. Here's how it turned out:
- New, modern, clean interface - now all the Nozbe apps work in the same way with coherent navigation across all devices - you'll have no problem switching from our web application, native Mac or Windows app to our tablet or mobile apps.
- It's fast. It's really fast - we've optimized our Nozbe apps for speed. We can safely update our slogan to "Simply Get Everything Done. Fast."
- Multi-edit mode - easily edit several tasks at once, several projects at once... one of our most requested features is there.
- More filters, more sorting - easily see which actions to take when and where. Narrow down your tasks lists to the most important stuff.
- iOS8 goodness, later on Mac, Windows and Android - especially for iOS8 we've built a "Today widget" as well as adding tasks from any app with a share extension. We'll bring this goodness to the rest of the platforms in the following months.
- A sign of more things to come... - this is just the beginning. We've left many new features out for now, to be able to show you the version 2.0 as soon as possible. This new suite of apps is a beginning of a new era at Nozbe.
Watch Nozbe 2.0 in action
Watch Michael Sliwinski, Nozbe founder and CEO, presenting how to use the new Nozbe efficiently. Spare less than 15 minutes and become Nozbe 2.0 pro-user:
Read, steady, go!
To access Nozbe 2.0 you can either log in to our web app or get one of our native apps for the Mac, Windows, Linux, Android, iPad or iPhone - all apps are already available on our website, the App Stores or Google Play. A Windows Phone app is the next milestone we will be working on.
Tuesday, October 7
With Nozbe 2.0 we redesigned integration with Evernote, Dropbox and Box. Today I wanted to concentrate on the first one as it is the most popular 3rd party service used by our fantastic customers.
Limitations of the old integration that we wanted to get rid off
Integration with Evernote in Nozbe 1.9.3 was quite good and we were very pleased with it. It had some limitations though and we thought it was high time to finally overleap them with Nozbe 2.0.
First of all, there was a limited number of Evernote notes that could have be synced with Nozbe and power Evernote users who had more than 10,000 notes were not able to find all of them in Nozbe.
Secondly, the architecture of integration was based on push sync from Evernote. We relied on Evernote to push to us every update on user’s account. Sometimes it lead to delays and so users didn't see new or recently updated notes in Nozbe.
And finally, Evernote notes from Project Attachments section were not visible to all project members (unlike the Nozbe notes). It caused many confusions and questions from our users. All of that was a hindrance to a productive collaboration.
So what is new in this integration? Here is the list of improvements:
- Adding a new Evernote note to Project Attachments section works the same as adding one as a comment to a task. Every project member will now see exactly the same content in Project Attachments
- While adding new Evernote notes our app will suggest you notes tagged with the same phrase as a project name in Nozbe
- Moreover you can add multiple notes at once
- You always have an instant access to your new Evernote notes - you will no longer wait to sync Evernote with Nozbe
- You can search through all (no more 10,000 notes limit) of your Evernote notes. And Nozbe will search not only the titles of notes but also the contents!
How to use it - a short instruction
- You can filter your notes by name
- The list of your recent (max. 100) Evernote notes
- First part of the (2) list is a list of suggested notes - here you will find the notes tagged with the same name as your Nozbe project
- Second part of the (2) list - the rest of your recent notes
OK, you may ask what if note that I want to add is not among my 100 recent notes in Evernote? You can search for it:
Just start typing in (1) field and after entering at least 3 characters (2) link will appear. Click/Tap on it to search for “Gra” in your Evernote account.
A new sub-list - found notes - has been attached to the list of notes. It consist of the results of the “Gra” query and includes all the notes with this phrase in title or in body of the note. It is native Evernote search.
You can choose more than one note to attach at once. After you select them, please, click the “save” button that will appear at the top.
- Save button
- List of selected notes
- You can add additional comment to your notes
This new integration is a result of hours of brainstorming, fighting for every button, field, etc. It was also incredible effort for our Programming Ninjas to make it work. Of course the fight is not over and we've already been brainstorming some ideas to improve it in the future releases. We would be really pleased to hear your opinion. So do not hesitate and post it in the comments section below or send it to our support.
Written by Rafal (Nozbe Product Manager)
Monday, October 6
When I can't decide which model/type of a product to buy in a store, I often list the specifications I want to a salesman and ask: "Which product matching these specs would you buy for yourself?"
When an electrician comes to fix something at my place, I ask him (or just pray silently if the guy doesn't look too friendly) that he does the job as if he was fixing the cables in his own child's room.
We follow that rule in Nozbe. Michael, the CEO, and the rest of our team work as if we were doing something for ourselves and our beloved :)
It doesn't mean we are striving to be perfectionists. Perfectionism rarely pays off. We get involved, we try to make the choices that will bring people more satisfaction and simply put our hearts and souls into work we do. Apparently, this approach has a positive impact on the users. For whatever reason they write to us they always express their appreciation and enthusiasm. See yourself:
Thank you for programming the beta! I'm sure you all know this already but the design really does look absolutely lovely, and the functionality is really smooth and intuitive, and very well suited to making batch changes, which is a wonderful change. I already found Nozbe to be very usable and super easy to integrate into my day-to-day, but it's even easier now with the smooth design.
What's really fantastic is that every time someone reports a problem or an issue that bothers them, they also express their positive thoughts and impressions.
Guys, really like the new interface and the speed is awesome. On the Android version, will the "boot up" logo become hi-res? Mike
Nozbe is cool! I am waiting for the release day! S. (one of the most active = critical :) betatesters)
By the way, I know we usually only report problems and bugs, but I am loving this new version of Nozbe. You guys have done incredible work here! Michael Hyatt
Learn more about Nozbe by getting the free Nozbe Magazine
If you don't read this blog very often but you wish to get to know more about the idea behind Nozbe, the stuff that we do and practical ways of using our app, read Nozbe Magazine. It's simple. You download the app for your iOS or Android device and get a doze of Nozbe-related articles every one or two months.