Getting Things Done with Nozbe Productivity Blog

Friday, January 30

How to work with your partner to get your goals done in Nozbe

Hope you're on the right track with your goals for 2015! In the last blogpost, we presented a short video about how to get your goals done in Nozbe - did you like it? Have you planned your goals yet? Since my last email we've improved the video to make it easier to follow - make sure to watch it again!

Did you know that as a Nozbe PRO user you can create an additional Nozbe account for your partner absolutely free?

Watch my second short video in which I'll show you:

10 steps to getting your projects done with others:

Learn how to create an additional account for your partner and how to get projects and goals done with them.

Yes, thanks to Nozbe not only will you be able to achieve your goals for this year... but you'll also get a chance to involve your partner, friends and others in making 2015 successful.

Tuesday, January 27

How to get your New Year's Goals done

What if I tell you it's still not too late to make this year your best yet? We're approaching the end of January. According to research, most of us have already forgotten about our New Year's resolutions... but I believe we can still get them done!

Nozbe is here to help! Watch this short 1-minute video:

[10 steps to getting your goals done:][goals]

Learn how to achieve your goals...

There are still 11 months left in 2015 and you can get your goals done! Just stop your wishful thinking and treat your resolutions as real and achievable projects. I want to make sure you don't give up and make 2015 your best year yet.

I know you'll make it happen! Good luck!

Thursday, January 15

Nozbe tips and tricks: How to use categories

Since the introduction of Nozbe 2.0+ version an impression of confusion about the use of Categories seems to glare at us through the emails of our users.

Everyone may need a hand...

... thus we have described how to use Categories in the tutorial and also on the help page. However, it seems the both of those sources did not provide deep enough explanation.

Categories, previously known as Contexts: a few tricks

As most of you recall, Categories previously were called Contexts. You can use them to group your tasks across projects and they are shared with other users within a project. Though they are shared, their colors are not.

Some more advanced users with more complex days may want to wish to use more than one category on a task. That's possible as well, but here is where a lot get confused.

screen1

(1) Projects list (2) Project (3) Task (4) Details view for a Task without Categories

That is quite simple, right? Now it gets tricky with more than one. Here is a similar view but for a task that does have a category attached:

screen2

What to do in order to add another Category, possibly without loosing the previously existing one?

screen3

First, click/tap on the existing name to open the drop down menu. Then, keep the (1) original on but (2) select some additional categories and (3) confirm.

In result you will get:

screen3

Some of the users that reported problems have unchecked the original category believing that it is the right way to handle it... but no, it's not.

Now, the last trick. Most of you do know of the #parameter... it also works for adding multiple categories at the time of creating a task.

screen 4

I certainly hope this little instruction will be of help to all of you. Categories are very handy in every-day use and, honestly, I do not know how I would survive without them. I hope this post helps you all get the best out of this feature.

- Delfina (VP Support)

Monday, December 29, 2014

✔ How Nozbe Can Help You Achieve Your Goals in 2015

This is a guest post by one of our Nozbe power users: Michael Hyatt, who is the author of the "New York Times" bestseller, "Platform: Get Noticed in a Noisy World." He is also the founder of Platform University and the massively popular course, 5 Days to Your Best Year Ever.

If you are going to achieve your goals in 2015, you must have a way to track your progress, so you actually achieve it. There are a variety of tools for doing this. However, Nozbe is a great choice.

How Nozbe Can Help You Achieve Your Goals in 2015

I don’t know about you, but Nozbe is my personal “command center.” It is the place where I plan, track, and accomplish my most important taks. I couldn’t get along without it.

But did you know you can also use it to help you achieve your most important goals for 2015? There are three advantages of doing so:

Thursday, December 18, 2014

Nozbe 2.1 - Merry Christmas and a Nozbe New Year :)

Christmas is coming and most of us think of giving and sharing (buying and spending, too... unfortunately). The end of the year is also the time of asking questions and evaluation. We approach the end of 2014 with satisfaction and joy. It was a fantastic year for us and we hope it was good for the Nozbe users too. We released the long-awaited new version of our app - Nozbe 2.0 for all the platforms and we introduced the new type of accounts - Nozbe PRO - which offers 2 accounts for the price of 1 as well as the full flexibility of adding and removing people from the team.

We even have the possibility to add a second person free to all the existing single-account users :-)

Nozbe 2.1

3 Christmas gifts for you:

1) Nozbe 2.1 with re-engineered printing

Now, we took up the next challenge - get you the new version of Nozbe for Christmas :) Our programmers worked really hard, we did a lot of testing and here it is - Nozbe 2.1 with new features and improvements.

2) Nozbe Magazine issue 2

The other thing we would like to offer is 2nd issue of Nozbe Magazine to read on iOS and Android devices. This is a collection of the crucial events, information and most of all - advice that we have offered you during the last several months. You will learn everything you need to know about:

  • Nozbe 2.0 and the changes it came with
  • Brand new PRO account
  • Team management in Nozbe
  • How Nozbe CEO uses the app for his everyday work
  • Other interesting Nozbe use-cases

Please note that the magazine comes only in the English language version.

3) Productive! Magazine - new issues in English, Polish and... Dutch!

Yes, we have new issues for our productivity-oriented community both in English and in Polish and we're welcoming a Dutch edition of our magazine:

What's new in Nozbe 2.1

Here is what new version of our app has to offer:

  • Redesigned printing feature - due to technological constraints printing feature in Nozbe 2.0 was not very efficient. Especially on Windows it didn't work well and on mobile you couldn't actually print at all. We were not proud of this, so we took our best effort to redesign the back-end mechanism from scratch: by using the "Print" button in Nozbe 2.1, you will generate a PDF. This is more flexible and works on every platform. You can print it now or share it with your co-workers using other tools (Evernote, Dropbox, Email, etc.)

  • New keyboard shortcuts for OS X - we listened to our Mac users feedback and added a native menu with keyboard shortcuts to our OS X App. You can see its specification on our Help Page. In the future releases we also plan to do the same for Windows platform, so stay tuned.

  • Small and not so small bug fixes and improvements (the full list can be found on our test blog.

Season greetings

Let us then wish you a beautiful holiday season, merry Christmas and a New Year of good health and productivity (meaning: peace, happiness and more time for your loved ones). Throughout the coming year, may your life be filled with good luck and prosperity. Don't be afraid to take time to slow down and enjoy the simple things in 2015. We hope that Nozbe will make it easier for you.

Thursday, December 11, 2014

How the CEO of Nozbe uses... Nozbe

People have been asking me how I use the application. Well, here goes.

First and foremost, we don't use e-mails in our company. Our team consists of 15 people and we all work remotely. We only use e-mail to communicate with the customers and other people sending us e-mails with questions or offers. Inside the company - we just share projects and delegate tasks.

We simply communicate through tasks and comments in Nozbe.

Priorities

Let's start with my priority list. It is quite long - at the beginning of a day I have about 40-50 tasks on it. To get them done I go to the information panel (I tap on the "i" icon at the top of the Priority view) and filter my tasks. To speed things up, I filter them by categories and review the certain areas one by one. For example, I choose the one called "Finance". Usually, I have only several things to do here: some money transfers and payments which only I can make. The rest of tasks are delegated to our CFO. After I execute the tasks, I tick them as "done" and I disable the filter.

Then, I check all the tasks delegated to me by my assistant with whom I share a project called "CEO". I use the filter again - this time to view just the tasks coming from that particular project. I'm trying to get through them... What I usually do is click on a task and read what it is about. If it is a question awaiting my answer or confirmation, I reply within a comment and delegate the task back to the assistant.

Of course there are some tasks that require more of my time and involvement - if I don't have any meetings or other commitments scheduled, I work on them. This way, by the end of the day I manage to reduce the number of my Priorities to 10 or 15. I rarely zero it down unfortunately. Something is always left for tomorrow.

Inbox

Now, let's move to my Inbox. I keep all my loose ideas there. Every time I have a few items there, I try to clear it out. After all, the rule says to zero your Inbox regularly!

While working in my Inbox, I try to follow the 2-minute rule. Some of the ideas and tasks I have in there are closely related to already existing projects. In that case, of course, I move them from the Inbox directly to that Project. In order to do this, I enter the details section of a task on top of its view, I tap on the "Inbox" button to see the dropdown list of all my projects and, then, I choose the one I want the task to go to.

Inbox Project

This can be also done in the new Nozbe 2.0's "Edit mode", which I frequently use. I tap on the "Edit" button in the bottom-left corner of the Inbox view and choose several tasks to be moved to a certain project at once. After I am done, I tap on the "Done" button at the top of the window to exit the "Edit mode".

Comments

After I complete the most important and the easiest (quickest to do) tasks, I hurry to the "Comments" view to see what my team is up to. This is a very important place where we all actually communicate. I read all the comments that have been posted since I last viewed it. For example now, in the afternoon, I have 32 unread comments.

Here, the priority goes to the conversation in the tasks that haven't been done yet. I go one by one and read them carefully. Sometimes, I put my two cents in. This way I participate in my team, I make sure my colleagues know I am there for them.

If I still have some time left, I read through (or "scan") the comments from the tasks marked as completed. Once I am done, I go to the "info bar" (by choosing the "i" icon) and mark all comments as read to clear this section.

Let me emphasize once again that for me this is one of the most important panels in Nozbe. My team communicates here - we exchange our views, questions and answers. I can give my input to many tasks; also the ones that are not actually delegated to me but which may require my contribution and attention.

When I have some extra time, which doesn't happen too often, I tap on the "i" and go to "info bar". Then choose the Activity section where I can see what has happened in Nozbe, what people have been up to today.

Generally, the comments section is where I "live" in Nozbe throughout the day.

Projects...

... I have a few :) The list is really quite big. In order to organize them and not get lost I use Labels extensively. Let's take an example of "OneNozbe" label. The name comes from the working title of Nozbe 2.0 app. And so, when I need to find a specific task or comment, or just feel in the mood for working on Nozbe 2.0, I filter all my projects by this label. I go to the projects view and then click a label icon at the top of it. I choose the label I want and Nozbe shows me only the project marked with this particular "sticker".

Label

I also have a "Private" label for my private projects and "Marketing" label for the marketing and promo stuff. This way I can focus on certain areas of interest.

To make the viewing and working in general easier, I use colors a lot. I mark different projects with colors to have them stand out from the list and to be able to find them quicker. For example, my CEO project I share with my assistant is purple and my main marketing project is blue, Nozbe payments are green and accounting project is red etc.

Let's get back to the "Private" project I mentioned earlier. Actually, this is a place for the loose tasks related to my private life that don't fit in to any other project. I treat it as a list of private tasks. I have a similar project for the company-related tasks that won't match any other projects.

Calendar

I don't use it that much although it is very practical to view the overdue tasks and the coming deadlines. In the week view I can see what exactly is going to happen within the next days.

Templates

Personally I don't have many templates as most of them are created by my team members. One of mine own templates is a "Triathlon" one. Whenever I do the triathlon, I create a project out of it to have a checklist of the stuff I need to do in order to be 100% prepared.

Team View

Then, there is a team view where I can see all the tasks delegated to me as well as to other people from my team. These are the tasks from the projects that we share, not from their private projects though!

This is also where I add additional people to my team and invite the new guys to the projects on which I want to work with them. We have just hired three new people, so I created three new accounts for them and shared some projects with them here.

To wrap things up

Nozbe is my "control center". Here I manage my business and complete everyday commitments and tasks. I also use Nozbe to communicate with my team. To optimize all the processes I use Evernote and Dropbox when working in Nozbe - all the reference materials and documents I attach to my tasks and projects come from these two apps.

I spend much of my time in the Priority list. There, I use filters a lot to make my life easier and be able to focus on the matters I want.

I put all the ideas and incoming stuff in the Inbox.

I read all the comments and communicate with my team in the "Comments" section (that's why we don't use e-mail at all in Nozbe :))

Bonus: this is me explaining the whole process on video:

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Friday, December 5, 2014

Uses of Nozbe - Teachers

Nozbe users come from all professions and backgrounds. So far, we have presented you with solutions for doctors, real-estate agents, lawyers and students. This article is intended for elementary and high school teachers.

Teachers

The background

My experience has lead me to believe that planning by teachers can be difficult. It is a very complex issue, as it depends greatly on many factors. That's one of the reasons why I have decided to divide the post into consecutive two: teachers and professors.

Teachers in pre-schools, elementary or even high-schools have essentially the same student body to deal with, the same mixture of those who want and those who don't, the same level of stress and the same amount of paper work, though the composition thereof changes as one moves from one end of the scale to the other.

Teacher's life in a pill

As a teacher your ultimate goal is to pass your knowledge using different type of materials to your students. You will usually have a given from above outline of what your classes should include and what is expected of your students at the end of semester/year.

So, though you might be very creative within the limits of this plan, you still need to stick to it and make your best to help students grasp it to the best of their capabilities. In lower grades you are free to play with them, but it is highly advisable the playing is educative. The higher you go, the less of the play, but educative part stays on (but none says you can't still teach them by play, it is a question of what kind of games are used).

Projects and labels

I imagine most effective use of labels in the lower pre-school and early elementary would be the subjects one has to teach, as in most systems of schooling - for grades 1-3 one teacher teaches all the subjects.

Such teacher needs to collect handsome collection of interactive and creative ideas to develop the young minds under his/her care, thus I would definitely add "tests", "creative ideas", "games/activities" as some extra labels.

Now for projects, I think specific chunks of material would do well, as I could plan each lesson as an action with materials attached directly to it. This structure would make things easy and fast to find.

On the other hand the higher grades, from 4th onto 12th, are divided per classroom and teacher. Most often there is one teacher who teaches just one subject, less often - two. He or she has many groups of students of different age.

Though some labels from the above descriptions would still be useful, like: "tests", "creative ideas" or "activities", most would be replaced by the specific group of students.

Here-again projects would be specific areas of material that needs to be explained to pupils e.g. if I were a math teachers I would perhaps have "geometry", "algebra", "functions" or some similar aspects on my plate. Those would serve well as my projects. The explaining thereof is never a one-hour class that one could tick off and forget about it. It usually takes several meetings, and it requires some practice afterwards.

Categories

What possible use would categories be of to teachers?

Simple. They can come in really handy if we want to get some extra material for particular student, or via specific tool such as "Internet", "computer" or even "phone". This way they also can speed up and help organize your day. You can also use them to help you out in administrative tasks you might have as buying materials or doing reports for the principal.

Summary

Some food for thoughts? I certainly hope so. This article is as usual just a spring-board. The possibilities are pretty close to limitless and I hope that some of you will be kind to share them here for benefit of others.

Nozbe for Education is free

Did you know? Teachers and school leaders can use Nozbe in classrooms for free starting from November 1, 2014!

In Nozbe we always believed everyone needed to get organized and learn good productivity habits. That's why we built Nozbe in the first place and that's why we keep improving it and bringing it to all of the most popular platforms people use (Web, Mac, Windows, Linux, Android, iPad and iPhone).

Teachers are teaching the next generation. They are helping the young ones grow up to become responsible adults. For the new generation to succeed we need them to be prepared for the real world by being well organized and having mastered the productivity principles.

Thanks to a free Nozbe account and free productivity training teachers, principals and other members of school staff can help the new generation succeed.

Starting November 1, 2014 - Nozbe is going to be free for teachers if they want to use Nozbe with their students to get projects done together.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

Thursday, November 6, 2014

Labels - organize your projects easily in Nozbe

We use labels in Nozbe to organize projects by tying together the ones that are similar or have something in common. This way projects can be grouped together. What's really useful, every project can be tagged with more than one Label.

Labels allow you not only to separate your private projects from business ones but also to tag the projects with customer names, the names of your family members, countries in which your company operates, etc.

How to add a label to a project

Let's suppose you have a project that you wish to label. Select it on your project list, go to its infobar (click the "i" icon) to see its properties and go to "Change labels" section.

labels

If you are new to labeling and haven't created any yet, use the "New" button to set up your first label:

labels

Once you've added a new label, select it and use the "Confirm" button to add it to the project. It's easy!

Grouping projects with labels

If you have at least one label set up, you can group projects by labels in your project list. Just click on the label icon and choose a label you need. What's the effect? Your project list will now only consist of the projects with that chosen label.

labels

You can go back to a general view anytime by clicking "x" on the yellow stripe you will see at the top of the filtered projects list.

Managing labels

To edit or remove labels, just go to the labels properties of a project in its infobar (click "i" icon). There, you'll see three dots "..." next to your labels. When you click/tap on the dots next to a particular label, you'll be able to edit or delete it.

labels

Assigning labels to several projects at a time

In Nozbe, you can easily add a label to several projects from your list. Just use the project multi-edit mode. Go to your project list and click the "Edit" button at the bottom. The edit mode is now on - there is a little box to tick next to each project and several other options are available. Tick the project you wish to label and click/tap the "Change" button at the bottom. Two new options will appear: "Labels" and "Colors". Click "Labels" and choose desired label or create a new one. Now you just need to "Confirm" your action and you're done.

labels

Keep getting things done with Nozbe!

How many projects do you have in Nozbe? How do you manage them? Let us know how you use labels!

Thursday, October 30, 2014

Nozbe 2.0.9 - better, faster... nozbe'er :)

You think we slowed down? Not at all! After announcing Nozbe 2.0 we keep up with the hard work. Our three main goals are: improving Nozbe's performance, fixing bugs that our users report and introducing new features to make the app even more practical for you. We take note of all your suggestions and complaints. We have a long list of the feature requests from you that we are going to analyze in depth during our company meeting that is going to take place really soon in Polish Jurassic Highland (we hope not to be disturbed by any dinosaurs).

Nozbe 2.0.9

What's new in Nozbe 2.0.9

  • Performance improvements - long task list now render much faster on iOS and Android devices
  • Remove people from sharing projects with list - used to share project with someone but do not want to see him on sugestions list? You can hide him from the list. To do so, go to "Team" section in your Nozbe app, select that person and go to their infobar.
  • Project templates fixes - if you create a template based on a shared project, newly created projects will be automatically shared with people who are in that original one.
  • Small and not so small bug fixes (the full list can be found on our test blog)

Tell us what you think

Your Nozbe, no matter what device you use it on, will update automatically from 2.0.8 to 2.0.9. If you wish to share your impressions or report any issues, do not hesitate to drop us a line. We will be happy to assist you (and even more happy to thank you for any kind words :))

To be continued

After releasing 2.0.9 we directly move on to preparing 2.0.10. Our plans regarding that version include:

  • Totally overhauled printing feature
  • Some candies for OSX/iOS users (especially Yosemite!)
  • Even more performance improvements
  • Keyboard shortcuts improvements

Friday, October 17, 2014

How to manage your team in Nozbe

When using Nozbe with other people, in a "team" environment, we can divide Nozbe users into 2 groups that we can conventionally name: "owners" and "cooperators". The "owners" are those who own the multi-user account in Nozbe and can add people to their own team. The number of team members depends on the plan the "owner" decided to pay for. The "cooperators" are people who have been invited to the team by an "owner" - they can have their own projects but have fewer prerogatives than "owners" when it comes to team management.

Now, imagine Edward who is a manager in a big company. He has decided to use Nozbe to work more efficiently with his team. He bought Nozbe PRO plan (he became an "owner" :)). He also ordered 14 additional accounts for his subordinates and invited them to his team in Nozbe.

What Edward did in order to create his team in Nozbe

Add people to team

  1. First he entered the "Team" section in Nozbe
  2. There, he chose a green silhouette icon to add a new team member
  3. He entered his subordinates' e-mail addresses to send them Nozbe invitations
  4. He clicked ADD button

And so, Edward as well as his teammates (who obviously accepted the invitations :)) can now create projects and share them with each other, their clients and friends.

New employee on-board

Edward's company has just hired a new marketing specialist, Rob. He will have to cooperate with many people to do his job well. His duties will involve communicating with the IT, finance and product guys as well as Edward and his assistant of course. Thus, Edward needs to add Rob to their team in Nozbe. As this is neither the first nor the last person to join his team, Ed has created a project template some time ago. That was a smart move - all he has to do now is make a project out of the existing template. There, he has some simple tasks that will help him introduce Rob to the team and provide the new employee with materials and information he might need to get started.

This is Edward's project:

Template - new teammate

Edward needs to:

  1. Update template with
  2. Invite to the team (he does the exactly same thing he did when adding his 14 subordinates before)
  3. Invite all the subordinates to this project
  4. Set a date/time for the invitation task "To All" (5.)

What did Edward ask his teammates for?

One of the tasks Edward had in his template-project wasn't delegated to him or to anyone else (there was a question mark not a photo/avatar next to it <6.>). He set a due date for today and so the task jumped to the Priority list of everyone in the project - this way everyone in Ed's team could see it. This is what Edward wrote in a comment to this task:

Hi guys, today we are welcoming a new member - - to our team. will take care of marketing and promotion of our product, so please invite him to all the projects this job requires him to be in.

If there is a lot, remember you can share multiple projects with your colleagues by going to the "Team" section in Nozbe, clicking on a person you want to share several projects with, then clicking on the "i" icon and choosing "Invite user to more projects" option.

Feel free to use this project as you require to install Rob in our team.

When you are done, don't check this task, just leave a comment.

Thanks!

What exactly Edward's teammates need to do now?

To add Rob to several projects at a time Ed's colleagues need to enter the Team section in Nozbe (1.). There, they need to choose a person they want to share their projects with (e.g. Rob)(2.) and click the "i" icon at the top-right corner (3.) to open the infobar with details of the user. In the infobar, they will need to find an "Invite user to more projects" button (4.), click on it and choose the projects they wish from the dropdown list that shows up. Then, a quick confirmation and Rob has access to the certain projects and all the materials and attachments related to them.

Sharing multiple projects

What if someone leaves the team?

It turns out that Rob joined Edward's team because Carl is leaving it - he is retiring. In situations like this, it is recommended to remove a person who will no longer work for the company - mostly for the data-security reasons. What Edward is going to do is ask his team members to remove Carl from all work-related projects they created and shared with the retiring colleague. This time, Edward will simply add a task with no responsibility assigned (question mark instead of the avatar again)(1.) to a common project they all share in Nozbe (2.). He will set a date and time so that the task will show up in the Priority list of all his subordinates.

Remove Carl Task

This is a comment that Edward should write (3.):

Dear All, as of today Carl is no longer on this team so please remove him from all work-related projects that you have created.

In order to remove someone from your project, enter this project, click on the "i" icon to open the infobar, then go to "People in project" section and click. A list of people will appear. Choose the person you wish to remove, click on "..." icon and the click on "remove from the project" button.

When you are done, don't check this task, just leave a comment.

Thanks!

To make sure everyone removes Carl from their projects he places a checklist (4.) with the names of all the people from his team and asks them to tick once their are done. Good idea - nice use of a checklist option :)

A quick guide to removing people from your projects

removing

  1. Go to a project you've created and which you share with a person you wish to remove
  2. Click on the "i" icon to open the infobar
  3. Go to "People in project section and click on one of the avatars
  4. Find the person you want to remove in the dropdown menu
  5. Click on the "..." icon
  6. Click on "Remove from project" button

Final goodbye to Carl

Once Carl leaves the company, Rob should remove him from the team and from the projects he shared with him. Nozbe makes it easy - whenever the "owner" removes someone from the team, our app asks whether to remove him from the shared project too.

If you are an "owner", please take a look how to remove someone (eg. Carl) from your account.

Remove from team

Go to "Team" section and choose your "Carl" :) Then, click "i" at the top-right corner (1.) to see that user's details. Click the "Remove from team" button (2.). If you wish, tick the box (3.) to confirm removing Carl from all the projects you created and shared with your colleague. A final "Confirm" (4.) and you are done.

- post written by Magda, Nozbe's COO

Tuesday, October 14, 2014

Uses of Nozbe - Students

Nozbe users come from all professions and backgrounds: from teachers and students, house-wifes through managers and entrepreneurs. So far, we have presented you with solutions for doctors, real-estate agents and lawyers. This article is intended for students.

Students

The background

We all are or were students at some point in our lives. Life of a student can be exciting, demanding and challenging. Depending on area of study, the mixture of the three can vary. I wish I had Nozbe during my studies. I was a double major, with two part-time positions plus steady involvement in student council and theater... But those were the times of pen and paper and your own memory.

Basic focus areas

From the time perspective, I would divide students and therefore their use of Nozbe essentially by the year of study. Although I'm sure some high-school students are here, I would rather concentrate on the college students.

Possible application

For college students getting grasp of all of their studying, reading and writing can be quite challenging even without extracurricular activities such as the ones I had during my years at the university.

Projects and labels

If I were to use Nozbe now; as I wish I had back then and how I plan to use it again (as I've recently enrolled as undergrad at a university); I think I would start by thinking of my ultimate goal aka. associate, baccalaureate or master degree.

That would serve as my main label or category for projects. And I know for a fact that some projects can start as early as the 1st year and continue until you have actually received your degree.

Other labels would be my areas of studies, be it your major or just a group of subjects e.g. like 'Econ' would be my label for all the economics related course. Some might be eager to inquire "then what will serve as my projects?".

A simple answer is: your classes.

For instance, in my current schedule I have 6 subjects: History of Legal system in Poland, General history of legislature, Principles of the Roman Law, Economics, Legal Logic, Legalese English. Those are my projects right there. I want to finish each of them with positive outcome in form of a good grade, right?

Categories

Within each project I would of course have number of types of files and tasks. I would not hesitate to use categories to group those across all of them. For instance, though I might need to buy or borrow book for various classes and seminars, essentially my categories would be:

"book-store" and/or "library".

Books would be my tasks added to numerous project (= classes). When at book-store, I would simply click on the category and see all the names of books and authors I need to buy. Same thing goes for the library, although here the tasks would be cyclical depending on for how long I need to use the library copy of a given book so that I remember to return the books on time.

Syllabuses would be another group of materials/tasks that I would need to load and keep in mind for each of the subject. In today's world you simply go on-line and download them all from student portals. In the old times, it would mean scanning away like mad (Category: Syllabus).

Third bunch of tasks would simply be contacts for my professors for each class and the lecture room where the class usually takes place (Category: Logistics).

By far the largest group of tasks that are constantly changing are the assignments. It would be actually most healthy for you to simply write them down directly into Nozbe as they come in, instead of waiting to get out of class, but here much depends on your professors. Some do not allow tablets or smart-phones in their classrooms (Category: Assignements).

And the last aspect of it all... the research. There is virtually no class for which you would not need it. Sometimes all you need to do is run down to a library and get a book, but other times it is vast search over the Internet, libraries and other sources... here also this great little plugin made by Marcus Platt can come in very hand.

Summary

Those are of course just some basics of how a student may use Nozbe. Some food for thoughts. There are many possibilities, perhaps one of which you will be kind to share here for benefit of others.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

Thursday, October 9, 2014

Nozbe 2.0 is here

We’re excited to announce the release of Nozbe 2.0 - this is still Nozbe but redesigned from scratch, improved, mobile-first... all new. It’s been an incredibly busy time here at Nozbe and we have done everything to make Nozbe 2.0 working smoothly and let you boost your productivity. Your satisfaction and efficiency are always on our "Priority tasks" list.

Nozbe 2.0

New features

It's the 4th major version of Nozbe since our first launch back in 2007 but it's the most important one, that's why we call it 2.0. We've been working on it for more than a year now. Here's how it turned out:

  • New, modern, clean interface - now all the Nozbe apps work in the same way with coherent navigation across all devices - you'll have no problem switching from our web application, native Mac or Windows app to our tablet or mobile apps.
  • It's fast. It's really fast - we've optimized our Nozbe apps for speed. We can safely update our slogan to "Simply Get Everything Done. Fast."
  • Multi-edit mode - easily edit several tasks at once, several projects at once... one of our most requested features is there.
  • More filters, more sorting - easily see which actions to take when and where. Narrow down your tasks lists to the most important stuff.
  • iOS8 goodness, later on Mac, Windows and Android - especially for iOS8 we've built a "Today widget" as well as adding tasks from any app with a share extension. We'll bring this goodness to the rest of the platforms in the following months.
  • A sign of more things to come... - this is just the beginning. We've left many new features out for now, to be able to show you the version 2.0 as soon as possible. This new suite of apps is a beginning of a new era at Nozbe.

Watch Nozbe 2.0 in action

Watch Michael Sliwinski, Nozbe founder and CEO, presenting how to use the new Nozbe efficiently. Spare less than 15 minutes and become Nozbe 2.0 pro-user:

Read, steady, go!

To access Nozbe 2.0 you can either log in to our web app or get one of our native apps for the Mac, Windows, Linux, Android, iPad or iPhone - all apps are already available on our website, the App Stores or Google Play. A Windows Phone app is the next milestone we will be working on.

Tuesday, October 7, 2014

Nozbe 2.0 new Evernote integration - what is different and why?

With Nozbe 2.0 we redesigned integration with Evernote, Dropbox and Box. Today I wanted to concentrate on the first one as it is the most popular 3rd party service used by our fantastic customers.

New Evernote integration

Limitations of the old integration that we wanted to get rid off

Integration with Evernote in Nozbe 1.9.3 was quite good and we were very pleased with it. It had some limitations though and we thought it was high time to finally overleap them with Nozbe 2.0.

First of all, there was a limited number of Evernote notes that could have be synced with Nozbe and power Evernote users who had more than 10,000 notes were not able to find all of them in Nozbe.

Secondly, the architecture of integration was based on push sync from Evernote. We relied on Evernote to push to us every update on user’s account. Sometimes it lead to delays and so users didn't see new or recently updated notes in Nozbe.

And finally, Evernote notes from Project Attachments section were not visible to all project members (unlike the Nozbe notes). It caused many confusions and questions from our users. All of that was a hindrance to a productive collaboration.

New benefits

So what is new in this integration? Here is the list of improvements:

  • Adding a new Evernote note to Project Attachments section works the same as adding one as a comment to a task. Every project member will now see exactly the same content in Project Attachments
  • While adding new Evernote notes our app will suggest you notes tagged with the same phrase as a project name in Nozbe
  • Moreover you can add multiple notes at once
  • You always have an instant access to your new Evernote notes - you will no longer wait to sync Evernote with Nozbe
  • You can search through all (no more 10,000 notes limit) of your Evernote notes. And Nozbe will search not only the titles of notes but also the contents!

How to use it - a short instruction

Attaching Evernote to project

  1. You can filter your notes by name
  2. The list of your recent (max. 100) Evernote notes
  3. First part of the (2) list is a list of suggested notes - here you will find the notes tagged with the same name as your Nozbe project
  4. Second part of the (2) list - the rest of your recent notes

OK, you may ask what if note that I want to add is not among my 100 recent notes in Evernote? You can search for it:

Attaching Evernote to project

Just start typing in (1) field and after entering at least 3 characters (2) link will appear. Click/Tap on it to search for “Gra” in your Evernote account.

Attaching Evernote to project

A new sub-list - found notes - has been attached to the list of notes. It consist of the results of the “Gra” query and includes all the notes with this phrase in title or in body of the note. It is native Evernote search.

You can choose more than one note to attach at once. After you select them, please, click the “save” button that will appear at the top.

Attaching Evernote to project

  1. Save button
  2. List of selected notes
  3. You can add additional comment to your notes

Your feedback

This new integration is a result of hours of brainstorming, fighting for every button, field, etc. It was also incredible effort for our Programming Ninjas to make it work. Of course the fight is not over and we've already been brainstorming some ideas to improve it in the future releases. We would be really pleased to hear your opinion. So do not hesitate and post it in the comments section below or send it to our support.

Written by Rafal (Nozbe Product Manager)

Monday, October 6, 2014

Cheerful complaints by our fantastic customers :-)

When I can't decide which model/type of a product to buy in a store, I often list the specifications I want to a salesman and ask: "Which product matching these specs would you buy for yourself?"

When an electrician comes to fix something at my place, I ask him (or just pray silently if the guy doesn't look too friendly) that he does the job as if he was fixing the cables in his own child's room.

We follow that rule in Nozbe. Michael, the CEO, and the rest of our team work as if we were doing something for ourselves and our beloved :)

It doesn't mean we are striving to be perfectionists. Perfectionism rarely pays off. We get involved, we try to make the choices that will bring people more satisfaction and simply put our hearts and souls into work we do. Apparently, this approach has a positive impact on the users. For whatever reason they write to us they always express their appreciation and enthusiasm. See yourself:

Thank you for programming the beta! I'm sure you all know this already but the design really does look absolutely lovely, and the functionality is really smooth and intuitive, and very well suited to making batch changes, which is a wonderful change. I already found Nozbe to be very usable and super easy to integrate into my day-to-day, but it's even easier now with the smooth design.
Best,
Kathryn

What's really fantastic is that every time someone reports a problem or an issue that bothers them, they also express their positive thoughts and impressions.

Guys, really like the new interface and the speed is awesome. On the Android version, will the "boot up" logo become hi-res? Mike

Nozbe is cool! I am waiting for the release day! S. (one of the most active = critical :) betatesters)

By the way, I know we usually only report problems and bugs, but I am loving this new version of Nozbe. You guys have done incredible work here! Michael Hyatt

Learn more about Nozbe by getting the free Nozbe Magazine

If you don't read this blog very often but you wish to get to know more about the idea behind Nozbe, the stuff that we do and practical ways of using our app, read Nozbe Magazine. It's simple. You download the app for your iOS or Android device and get a doze of Nozbe-related articles every one or two months.

Thursday, October 2, 2014

Uses of Nozbe - Law

Nozbe is used by a lot of people. They come from all professions, from teachers, house-wifes through managers and entrepreneurs. Some time ago we have presented you with solutions that might work really well for doctors and for real estate agents. This article is intended for the lawyers.

Legal

The background

I hope to, not pose, but provide you with ideas of how you can use Nozbe to serve you well in such extensive and demanding environment. I have been raised among lawyers and am currently studying law in Warsaw, Poland at Kozminski University. I know it requires high level of organization and, though rewarding, can be extremely stressful and repetitive. Organization is here of utter most importance along with psychological resilience. Unfortunately, I won't be able to aid you in that second area.

Basic areas of concern

Legal applications of Nozbe will vary depending on the group you belong to. A prosecutor will have different modus operandi to judge or solicitor. Thus there is a wide scope of possible interpretation. I will try to outline here some ideas in hope that they will come in handy and that they will serve you all as a spring board for own imagination.

Extensive use of labels and templates is much recommended as it was case of previous posts from this series. Depending on the legal "branch" you are in, you are pretty much bound to do some things certain way. There are procedures to be followed, documents to be filed or obtained.

Possible application

Defense lawyer, solicitor, legal adviser... Perhaps this is too broad a group to be put together, but I believe them to have much in common. They all have clients.... And a client can either be your label/tag or your project. Most often label... But if the matter is small you might be able to lock it up in just one project.

Should you wish the client to have access to the project, or have some other parties involved.... I would advise on labeling instead.

So, I would get projects A, B, C with label Mr. Smith (if that is our client). In project A I would create a list of things that I need the client to supply me with and share it with him. For instance:

  1. Scans of all the documents for given case that the client can provide you with
  2. Testimonies, names of witnesses and any evidence which the client knows of
  3. Your documents and information for the client on the matter, possible ways of approaching it and possible outcomes thereof

You can simply think of it as mutual references project.

Project B on the other hand would be my private, e.g. information that I would not wish to make the client privy to, but that are significant to getting the matter sorted out. In a sense, this would be a project where legal trade secrets would end up in.

Project C - great place to co-work with someone who does not need to be involved directly with Mr. Smith, but whose involvement I need to get all the documents/information and evidence collected.

Prosecutor's job is a bit different. You often do not deal with clients per se, but you do with whole much more of evidence, personnel that helps you collect it and get it prepared. In such case, I think using case number would be the best label you could have. I might be wrong here but essentially you would need two types of projects here: private-only for you - your thoughts and keeping track of your progress; group - shared with those whose help you need to get the guilt proven and the guilty one behind the bars.

Last, but not least is the Judge. Here again court case number is in my opinion the best label, though in simple matters it can be your project name. For most parts you work on case alone and it is related to much reading prior to hearings. I do admit to have had the least contact with representatives of this profession so I might be way off in my view of their work.

Each of the projects can also be saved as a template for later use with another client/case. Also extensive application of check-lists might be of aid, if you would rather have fewer projects.

Summary

This is just a proposal. Something to give you a hint and to get your mind working on. There are many possibilities, perhaps one of which you will be kind to share here for benefit of others.

I do trust this will all give you some ideas. In legal environment, privacy is extremely important, thus Nozbe's "obsession" with keeping your unshared projects accessible only to you is a great advantage.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)