Getting Things Done with Nozbe Productivity Blog

Friday, May 12

WEBINAR REMINDER: Join us next Thursday, May 18: Maximize Your TEAM Productivity in 10 Steps

Join us next week on our free webinar and maximize your team productivity in 10 easy steps!

Webinar

This month the Nozbe team and I are going to focus on 10 practical productivity tips for boosting your TEAM productivity. If you want to learn new ways to use Nozbe with your team that will help you get even more done, this webinar is for you!

Sign up for my FREE webinar

When? Thursday, May 18, 2017

  • 10 AM PST (San Francisco)
  • 1 PM EST (New York)
  • 6 PM GMT (London)
  • 7 PM CET (Paris, Madrid, Berlin)

Only 500 seats are available so make sure to book yours!

Goran Kasun: "Nozbe is the best thing that has happened to me in years. Now that I found what I need, maybe I’ll finally get some work done since I can stop looking for the right app :-)"

Want to join Goran and other Nozbe users and discuss our latest productivity tips and tricks?

See you there!

Thursday, May 11

Part 3 of our monthly FAQ blog post series - Inviting to a team vs. inviting to a project - what's the difference?

This month in our FAQ series we're tackling invitations to teams and to projects in Nozbe. As you know, when you purchase Nozbe PRO, you get a second account for your colleague or partner for free. We always encourage you to invite people to your team and share projects with them because we believe that collaboration is more effective than doing everything alone.

invite

Many of you are considering (or already) collaborating with others and we regularly receive questions about inviting to teams and projects.

Here's the most frequent one:

Tuesday, May 9

April episodes of "The Podcast" - a great variety of tips and opinions

The Podcast is a weekly conversation between Michael, (our CEO) and Radek, (Nozbe VP Apple) about the things they're interested in. They talk about books, insights, business, productivity, technology, and whatever else comes to mind, really.

The Podcast - April 2017

94 - Insanely Simple

Today's topic: simplicity concepts in our day-to-day communication with other people, inspired by a book on Steve Jobs by Ken Segall - Insanely Simple. Michael tries to understand how to use empathy in a very productive way.

Simply listen to this episode

Monday, May 8

Ask Michael S02E05: Too many priorities

When your Priority list is bloated with tasks, it's time to find a better way to organize your next actions.

Ask Michael 2 ep. 5 cover

Hardly anyone can manage more than 30-40 priorities in one day or one work session. Most of us can really handle fewer tasks than that. Why, then, does the Priority list get longer and longer?

As productive people, we tend to be too optimistic about our capacity to get things done. On the other hand, we don't want to forget about important tasks. That's natural.

With Nozbe, you can do a few things to get rid of too-long lists and focus on the real next actions.

Watch now and learn how Michael manages his Priority list:

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Do you like these tips? Or maybe you have your own method? Leave a comment below!

Please subscribe to our YouTube channel or podcast feed to be notified about new episodes.

Related resources:

“Ask Michael - the Productivity Guy” is a weekly series of short videos with Michael. We gathered dozens of questions from users, then we chose the best of them. Now Michael is answering them every Monday.

Friday, May 5

Making the most of the project functionality of Nozbe

This is a fantastic guest post by Fokke Kooistra – a Nozbe user, a Dutch productivity guru and a coach. See what functions projects play in his personal way of using our app.

Fokke Kooistra

For many people, a project is a set of actions that will result in a desired outcome in one way or another. Projects can happen in business, but they’re also happening in your personal life. When we at Think Productive deliver workshops, helping participants create a list of projects is key for creating productive momentum.

But projects don't always have a positive vibe to them. Missed deadlines, blown budgets and stress are typical reactions you get if you ask people for words that they associate with the term 'Project.' A lot of Nozbe users that I talk to are sometimes stuck in that mindset for using the project functionality of Nozbe. They look at the Projects section in the same way that they experience projects in their own work and life. But there are a lot of other uses for the Projects section, and in this post I will outline a few smart uses that you can try.

Monday, May 1

Ask Michael S02E04: Nozbe for a single user

You’re never alone. But even if you don't want to share your tasks with anyone, you can still have a great productivity experience with Nozbe.

Ask Michael 2 ep. 4 cover

The very first releases of Nozbe weren’t intended to be used by teams. A spirit of individual work, focused on your very own stuff, is still at the core of Nozbe. Your projects are always private by default; Inbox and the Priority list are visible only to you.

So why does a Nozbe PRO plan include two accounts? We strongly believe that the full potential of effective work lies in collaboration through tasks. That said, you don’t need to invite another person to your team until you're ready :)

Watch now why it's still okay to use Nozbe as a single user:

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What’s stopping you from inviting others to your Nozbe team? Leave a comment below!

Don't forget to subscribe to our YouTube channel or podcast feed.

Related resources:

“Ask Michael - the Productivity Guy” is a weekly series of short videos with Michael. We gathered dozens of questions from users, then we chose the best of them. Now Michael is answering them every Monday.

Tuesday, April 25

Visionary meets Strategic – how to use your strengths at work

An interview with Dominik Juszczyk, Gallup-Certified Strengths coach, who helps teams increase their productivity and efficiency.

Dominik Juszczyk

During our last Nozbe reunion you conducted a workshop for our team. It was all about our talents :-) The workshop was based on our results from the StrengthsFinder test created by the Gallup Strengths Center that we took beforehand. What are “talents” anyway?

Hearing the word “talent,” we usually think of someone who can sing, dance or do something different, unique. We think of them in terms of the popular “Got Talent” TV show. Working according to the talents and strengths-based development method, we use a different definition. A talent may be an ability to make quick decisions, adopt a cautious approach to a problem, analyze other people’s emotions, or talk to strangers. Each of these traits is a talent. The Gallup Organization’s official definition of a talent is an innate and recurring pattern of reaction, feeling and action.

Monday, April 24

Ask Michael S02E03: Keeping the Priority list on hand

On your desktop, on your mobile device, on Apple Watch. There are a few ways to always keep your Priorities on top.

Ask Michael 2 ep. 3 cover

Although Nozbe isn’t intended to organize tasks (it’s to get them done), some management is necessary to make sure things keep moving. When you’re trying to stay focused, keeping your Priority list available at the click of a button or a a quick shortcut is extremely useful.

Michael uses Nozbe's responsive user interface and additional screens to control his Priority workflow. You can also use Apple Watch and mobile widgets on Android and iOS.

Watch now to see Michael's tips in action:

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What is your favorite way to stay up to date with your Priority list? Leave a comment below!

Don't forget to subscribe to our YouTube channel or podcast feed.

Related resources:

“Ask Michael - the Productivity Guy” is a weekly series of short videos with Michael. We gathered dozens of questions from users, then we chose the best of them. Now Michael is answering them every Monday.

Thursday, April 20

Grouping related projects in Nozbe

This article is for you if you miss the sub-projects feature in Nozbe or you just want to see how project labels can make your life easier.

Using labels

I need sub-projects!!!

When promoting Nozbe at conferences we end up talking to many interesting people. Once, a professional event manager came up to Nozbe's stand and confessed that she tried Nozbe once but gave it up pretty quickly. She was disappointed not to find a sub-projects feature.

She explained that she deals with dozens of various aspects of event management and she runs many events at the same time. Each event requires at least several linked projects. "I really need sub-projects!!!" she claimed!

But maybe not.

We think it’s possible to modify the workflow so that sub- and sub-sub-projects aren't that necessary. We recommend using project labels!

Too big to fit into just one project

We totally understand how complicated your job can be and that it consists of many aspects and stages. We also deal with such complex processes at Nozbe. Have you tried to think outside of a vertical hierarchy though and link related projects differently?

Tuesday, April 18

4 cool Nozbe.how project templates you can use right away

One of the basic productivity rules is to do less but do it better or, in other words, don’t work more, work smarter. Reinventing the wheel is counterproductive. That's why Nozbe comes with a super-handy feature: project templates... that can be published and shared with others whenever you want. Nozbe.how templates let you create recurrent, editable projects that are pre-populated with tasks. You can use them to show your friends and followers the way you plan, get organized and get things done.

Here are a few project templates that Nozbe community members have created lately.

templates for April

Monday, April 17

Ask Michael S02E02: Templates with relative “start dates”

Do you already use project templates for repeating actions? Even if your answer is “yes,” you might have overlooked this cool feature. You'll be surprised how it can simplify your work!

Ask Michael 2 ep. 2 cover

After the last “Ask Michael” episode about Evernote, Michael presents an example for how to use relative dates as “start dates” for tasks in project templates. It's a really nifty feature when you are planning or creating a recurring process for you or your team. Just set up the template, run it when it's time and… feel the power of automation! :)

Michael’s example is about a sporting event, but you could use it for anything – if your plan has any milestones or tasks with a specific due date, you really should check it out.

Watch now to learn how to make best use of templates:

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Don't hesitate to leave a comment below with your feedback and your questions. We're curious to know how you find the show :)

Please subscribe to our YouTube channel or podcast feed to be notified about new episodes.

Related resources:

“Ask Michael - the Productivity Guy” is a weekly series of short videos with Michael. We gathered dozens of questions from users, then we chose the best of them. Now Michael is answering them every Monday.

Friday, April 14

FAQ blog post series! Part 2 - Leaving your team, exiting projects and what happens to your data

Following the series launch last month, we have picked another frequently asked question to tackle today. The issue has been raised in a past post, but it keeps surfacing in different versions in our FAQ list.

leaving team?

I've been helping our customers since just about the beginning of Nozbe. The direct contact with our users has always been very valuable to me and to the creation of the support team. Throughout the years, some questions resurface time and time again.

This particular one seems to arrive in several versions:

Wednesday, April 12

Did you miss our last webinar?

If so - we have a surprise for you! And if you took part in the live session but would like to watch it again - we’ve got something for you, too!

april webinar recording

Here is the recording of the webinar that Michael ran on April 6. The CEO of Nozbe focused on 10 practical productivity tips inspired by his "10 Steps to Ultimate Productivity Course.” He presented some great new insights, new examples, and super-practical ways to use Nozbe to get even more done.

Although hundreds of people attended the webinar live, we got plenty of emails from people asking if they could watch a recording of Michael's presentation and the Q&A session where he answered many questions about productivity in general as well as how to use Nozbe. Here is the video:

Watch the April webinar

Past webinars

If you liked this webinar you might also want to watch our previous sessions. Each one is a fantastic source of productivity-related advice. The guidelines we provide are not just useless theory - each webinar is full of practical tips & tricks based on our own experience.

Upcoming webinars

Please stay tuned - we organize webinars regularly! Follow the Nozbe blog, Twitter and Facebook to get notified and be able to sign up for future sessions.

Monday, April 10

Ask Michael S02E01: Using Evernote in a productivity system

After a short break, Michael is pleased to introduce the second season of his YouTube Show! Today he talks about how to use Evernote on a daily basis.

Ask Michael 2 ep. 1 cover

We were so happy to have you here for the first season of “Ask Michael”. We hope it was a great productivity booster for you! As Michael got astonishing feedback, he's very eager to go on answering your questions about productivity and life hacks.

The first topic in this new season is Evernote and real-life examples of linking it with Nozbe. Michael is very experienced in that matter – he's been an Evernote user since 2009. So, without further ado, let's move on to today's episode – watch now!

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Don't hesitate to leave a comment below with your feedback and your questions. We're curious about how you find the show :)

Please subscribe to our YouTube channel or podcast feed to be notified about new episodes.

Related resources:

“Ask Michael - the Productivity Guy” is a weekly series of short videos with Michael. We gathered dozens of questions from users, then we chose the best of them. Now Michael is answering them every Monday.

Thursday, April 6

March episodes of "The Podcast" - which one is your favorite?

Michael and Radek have been hosting "The Podcast" since June 25, 2015. It's been almost 2 years and they still have so many interesting topics to discuss! Each episode is a fantastic source of smart insights and practical tips related to productivity, fitness, diet, new technologies and much more.

The Podcast - March 2017

90: Too risky

Feel free to skip this one, because this week we're breaking all the rules about not getting in trouble on the internet… to talk about politics.

Yes, really.

You want to listen to this episode anyway?

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