Getting Things Done with Nozbe Productivity Blog

Thursday, January 28

The Podcast 31 - behind the scenes of the upcoming Nozbe 3.0

Last June me (Michael, Nozbe founder) and Radziu (Nozbe VP Apple Technologies) launched a podcast called, The Podcast as an experiment. This week we've aired 31st episode and we stick to the weekly schedule. If you're not listening to it, here's what you're missing:

  • How we work on Nozbe
  • How we do meetings and manage the Nozbe team of 24 without a shared physical office space
  • Insider corner - what's new at Nozbe, what's coming, what we are up to
  • Space corner and Tesla corner - why we love what Elon Musk is doing - the future
  • Apple corner - we talk about gadgets from our favorite fruit company
  • Books corner - the books we read and recommend
  • Fitness corner - how we work out and lose weight
  • And a lot more...

And in the last episode we talked a lot about the upcoming Nozbe 3.0 and our 9th anniversary:

The Podcast #31 - Topic selection problem

The Podcast 31

And apart from this week's show, make sure to check out our past shows:

Hope you've enjoyed at least one episode of "The Podcast" - please let us know how you like it and what you'd want us to talk about in the comments below.

You can listen on The Podcast web site or subscribe via iTunes or RSS.

Enjoy the show and learn more about Nozbe 3.0 before anyone else!

Wednesday, January 27

Nozbe Business - How to take your team to the next level of productivity

Nozbe's birthday celebrations continue. We hope you like all the gifts we've prepared for you so far :-)

Nozbe will help you grow your business!

Today, we would like to talk a little bit about the productivity of your team. See, what we can do together to help your business grow.

Nozbe Business

Nozbe matures - from personal productivity to effective cooperation in teams

9 years ago, back in 2007, Nozbe started as a GTD-based personal productivity tool designed to meet mostly our CEO's needs ;)

Over the years, listening to your feedback, we added the project sharing feature. Then, multi-personal accounts were introduced. The team collaboration flow and communicating through tasks soon became one of our priorities and strengths.

Today, we are taking Nozbe to a whole new level by creating special Business accounts dedicated to companies and teams willing to boost their productivity!

Nozbe 3.0 Business Plans - see how you can maximize your team's efficiency

We believe that essential factors affecting team productivity are:

  • the right use of technology,
  • instant access to the workplace information,
  • effective and well-managed communication,
  • planning and setting "S.M.A.R.T." goals,
  • analyzing progress and reviewing objectives…

…and Nozbe works great in each of these fields.

Tuesday, January 26

Nozbe 3.0 preview

The big day is coming. We are putting finishing touches to Nozbe 3.0 and cannot wait to share it with our great Nozbe users. We hope this will be the best gift for you to celebrate our 9th birthday :) And your feedback will be the best gift for us!

Blogpost main graphic

Today, we wanted to share some highlights from Nozbe 3.0:

New logo

It was back in August 2015 when our designer Hubert prepared a blogpost on our internal blog with a project of a new Nozbe logo. When Michael saw it he got a bit mad... because he realised how much he liked the new logo and that the change was necessary ;) I mean seriously! The new logo is so beautiful that Hubert was crying with tears of joy while drawing it. True story! ;)

New task details column

The new logo is the icing on the cake of a new design. With Nozbe 2.5 and 2.6 we introduced some major changes to the app design. We brought a new font, new colors, new icons, refreshed side panels and task list appearance. The last part of the app that needed a redesign was the task details column. That is kind of a place when the magic happens. In this view, you comment tasks, delegate them and complete them. You simply get everything done over there. First attempts to tweak the task details design were made in April 2015 but we could not agree on how it should look like. After months of discussions and tons of sketches we finally got to the solution which, although not so revolutionary, really improves the user experience.

Monday, January 25

#NozbeOffice - show a place where your work is done

#NozbeOffice - that's how we work!

Some time ago, we announced what's going to happen this week. The launch of Nozbe 3.0 will be the final part of celebrating 9 years of the best productivity app on the market!

By the time 3.0 is released, we want you to participate :)

Working in an office, coffee house, park or at home - it doesn't matter because "work is not a place to go, it’s a thing that you do." Join the productive community of Nozbe users! It's easy:

  • Take a photo of how you work with Nozbe or of a place where you work
  • Share it on social media with #NozbeOffice hashtag
  • Follow others on Twitter, Facebook or Instagram to get inspired!

To encourage you, we've used our own cameras to show how we work:

#NozbeOffice by Nozbe team

Sunday, January 24

Productive! Magazine to the rescue!

Productive! Magazine is a regular dose of inspiring, practical and timeless articles written by the best productivity experts on the Internet. Over the years, it has given Nozbe users much inspriation and aid in their day-to-day work.


It seems that none of the material found therein has depreciated over time. Therefore, we have concluded to create a compilation of 5 really interesting articles along with accompanying templates to let you implement the advice they offer right away :-)

Saturday, January 23

Celebrate 9 years of Nozbe with us!

Nozbe 3.0 and more for 9th Nozbe anniversary

On February 1st, 2007 Michael Sliwinski launched the first version of Nozbe. 9 years ago he did this on his own. Today Nozbe team counts 24 members who work for more than 300,000 users!

And just because Nozbe couldn't exist without you - the Users, who get their things done every day - we've prepared some extra gifts - totally for free!

In next 9 days, you will be able to get:

  • A new ebook: "10 Steps to Ultimate Productivity Course",
  • The same exceptional piece of productivity content in audio version,
  • The Best Of The Productive! Magazine - the most practical articles with templates to implement them in your life instantly,
  • 3 months of Nozbe Pro for free with a promo code,
  • and the last but not least: Nozbe 3.0 launch!

To get that and more, follow our blog, Twitter, Facebook, and Instagram profiles. Any greetings, feedback, good wishes and "just-hello" messages are always warmly welcome!

Friday, January 15

How project templates can help you keep track of your annual routine

A few days of the year 2016 have already gone by. For most of us holidays are over and we´re back again to our daily work and home routine. Some of us have also started to put into practice their New Year´s resolutions. One of mine is to keep an eye on all the small things I cannot forget about.

Annual template

Annual routine template. What is this?

To get all these things done earlier this year (instead of just thinking about them and waiting until the very last minute again), I´ve created an ‘Annual routine‘ template. I put there all the things that have to be done this year which cannot be carried out today as I´m waiting for some additional documents or data, or they just can or have to be postponed.

For example, our holiday time plan for the upcoming year. This is definitely something we have to care about and arrange with other family members (the children holidays plan!) as well as with our boss and colleagues.

We all have to file our annual tax return and consequently collect all the documents needed. If you have a car, you need to have it inspected at least once a year and get the tires changed too.

To save money we should also make our annual insurance policy check and look into the cost of our mobile phone contract to consider changing to other provider offering better conditions. For all of these to-dos we can create an extra project or implement them in an existing one.

But as they have to be done every year, I´ve decided to create only one project and save it as a template first. Most of the tasks received a due date and I can forget about them for the time being. On the day due, I will decide if a particular task can be done within a few minutes or whether other, additional steps have to be taken and, if so, I'll convert it to a project.

I´m sure that such template will be useful not only for me. I invite you to use and edit it and turn it into your own best annual routine template, to get even more done this year. For more information or if you want to share your own template with us please have a look at our site.

written by Iwona, VP Customer Support

Wednesday, January 13

Pro Tip: Integrate powerful automation tools with Nozbe

2015 was the year that brought some new possibilities for automation on mobile platforms, especially on iOS. The beginning of 2016 is a good moment to tweak our workflows and make them even more effective.


In this blogpost, I will show you a few examples of how these automation tools can work with Nozbe. Thanks to our email integration, hashtags and Markdown support we can do some really cool stuff. Here goes:

Wednesday, January 6

Meet Nozbe users - Pedro Rodinger and his yearly objectives in Nozbe

We regularly introduce Nozbe users from all over the world. Today, we visit Spain to meet Pedro Rodinger and learn his way of dealing with his professional objectives in Nozbe.

Pedro Rodinger

Who is Pedro?

My name is Pedro Rodinger, I'm a manager with more than 20 years of experience in the field of finance and accounting on the one hand and industrial property on the other hand. I work in an international environment with particular emphasis on organization, implementation of IT systems and managing staff.

I am married with no kids. My wife and I live in Alicante, Spain. In my free time, I'm a passionate volunteer at the Spanish Red Cross in Alicante.

The role of Nozbe

I've been using Nozbe for more than two years now. Today, I'd like to explain how I use the app to control the accomplishment of my yearly objectives by means of specific tasks and a particular context.

Schematic presentation of Pedro's yearly professional goals

The following table has three columns. The first two are the yearly professional objectives I have to manage, whereas the third one is my personal interpretation of the goals shown as actionable tasks. These are the specific activities or areas in which I can actually do something in order to reach the goals set. Of course, what I explain hereafter is only a simplified version that is just to better understand the example.

Goals - table

Step 1: a new category "Yearly objectives 2016"

In order to make a complete follow-up of my goals, I create a category called "Yearly objectives 2016." I add the year as this allows me to differentiate the objectives for the new year from those of the outgoing year where I still need to be able to gather a complete overview for my year-end performance report. Once this year-end performance report is finished, I delete the "Yearly objectives 2015" category.

Step 2: I create a Nozbe task for each of the specific activities

In my case, these objectives represent to some extent a continuation or progression of my 2015 goals and responsibilities. For this reason, I have already many Nozbe projects going on.

Now, for each of the four specific activities indicated above I create a task in Nozbe. I add the "Yearly objective 2016" category to each of them and assign it to the corresponding projects I have already running. This assignment may require, at occasions, a certain rearrangement or rethinking of the ongoing projects or the creation of a new one. I find it necessary to rearrange the ongoing projects to the new objectives and consider it a useful exercise that assures alignment.

Step 3: monthly or periodical progress review

Once per month or perhaps every two month, I review all tasks of the category "Yearly objectives YYYY" and add my comments. This allows me to get a complete overview of my achievements and the progress in complying with the objectives set. At the end of the year, I can use all these comments for my performance review.

And you?

Isn't Pedro's idea interesting and practical? He uses the basic Nozbe features to organize his job-related commitments and goals assigned to him by his managers. He also proves that:

  1. It is worth to divide the big goals into smaller steps
  2. These steps as well as tasks in Nozbe should be specific and actionable
  3. Every project or mission requires regular reviews and updates/adjustments

Question: What is your way of using Nozbe in order to get things done?

Please, share your methods with other users by e-mailing our team. Thanks! And if you look for more ideas for Nozbe use - check out our list of Nozbe.HOW templates.

Thursday, December 31, 2015

How do you use Nozbe? Interview with Mike St. Pierre

If you are looking for a new source of inspiration and trustful productivity tips for 2016, Mike St. Pierre and his blog are your solution.

Mike St. Pierre

Mike St. Pierre is a blogger, host of "The Emergent Leader Podcast", the President of Morris Catholic High School and a father of 4 children. As you might guess, he uses Nozbe to get organized with all his projects. As an active user, Mike wrote a comprehensive Nozbe 2.6 review and created some useful Nozbe.HOW templates which are listed below.

In our interview with Mike St. Pierre you'll see:

  • Why did he choose Nozbe to get his things done?
  • Why Nozbe.HOW templates are so fantastic?
  • Why the world needs great leaders?

Watch now!


Thoughts to share

  • Nozbe is my Swiss Army Knife to get my work done. (Click to tweet)
  • It's so cool that you have the ability to share templates via Nozbe.HOW. (Click to tweet)
  • People want tools and advice from people that they trust. (Click to tweet)
  • Our world needs great leaders, women and men of courage and value. (Click to tweet)

Mike's Nozbe.HOW templates

Question: How do you become a better leader with Nozbe?

Tuesday, December 22, 2015

Lite Book of Nozbe: A special Christmas Gift for you!

On behalf of the entire Nozbe team, I'd like to wish you a Merry Christmas and a Happy and a Productive 2016 - may your dreams and goals come true and may the new year be your best ever!

Free Gift - The "Lite" Book of Nozbe!


This year I'd like to extend these wishes with a gift from our Nozbe community contributor, customer and productivity expert: Marcus Platt, who wrote the ultimate Nozbe user's manual called "The Little Book of Nozbe" where he explains how to get most of Nozbe from a user's point of view.

His book was released a month ago and has already been praised by many Nozbe users. Many people contacted me and said they became "real Nozbe ninjas" thanks to this book!

That's why Marcus and I decided to not only give you a sneak peek to this book, but offer you some real value and a true Christmas gift. The "lite version" of his book is packed with productivity advice: it starts with Nozbe basics like Inbox and Projects and ends with workflows and advice from Marcus himself:

Download your own PDF copy of "The Lite Book of Nozbe" for free

This is a 60+ page PDF with best productivity tips and tricks. It's perfectly timed for you as I believe the time between Christmas and New Year's Eve should be used to revise your goals and objectives for the year to come.

Thanks to this book, you'll be able to plan your 2016 even better with Nozbe and you'll be guaranteed to get more done.

And if you like it, I strongly encourage you to get the full version at 30% discount where Marcus digs deeper into Nozbe and teaches you the most advanced Nozbe productivity tricks which will help you leverage power of our great tool to get even more done this coming year!

Little Book of Nozbe Interview

Thanks again for accepting this gift and for being an amazing part of our Nozbe user community!

Thursday, December 17, 2015

How will help you be a better person

The best part of templates is that users share them with other users. Regardless of a passion or profession, there always is something you can share. templates makes you a better person

Giving is better than getting

Nothing more obvious, right? We love sharing good feelings, preparing Christmas gifts, spending time with people we care. And that is a real nature of the Internet: someone shares (bloggers, photographers, developers etc.) and someone consumes.

Now it's even simpler than ever. Just open your Nozbe, create a new template and share! If you have Twitter or Facebook account, add the #NozbeHOW hashtag.

While you're thinking about your own templates, take a look at some brilliant templates created by our amazing community of Nozbe users and improve your daily work and a productivity flow:

And don't miss out the latest Robby Miles' compilation of productivity templates!

written by Jakub, VP Social Media

Friday, December 11, 2015

Nozbe Magazine No.5 is here - check out what's inside

Nozbe Magazine is our application-magazine - a perfect solution for those of you who don't have enough time to follow this blog on a regular basis.

Nozbe Mag 5

Each issue of Nozbe Magazine includes the top blogpost that we wrote for you within the last few months. We choose them carefully, trying to include all the important news and information concerning our app, its new features and use cases.

No. 5 - what's there?

5th edition: How to share your strategies with the world thanks to Nozbe.HOW templates, invitation to meet Nozbe power-users and join - our redesigned affiliate program.

Thursday, December 10, 2015

Meet Nozbe users - Robby Miles, the founder of the Mission Mindset

Some time ago, we introduced you one of Nozbe power-users: Jeff Sanders. Today, we would like you to meet another fantastic member of Nozbe community: Robby Miles.

Robby Miles

About Robby - a busy guy from North Idaho :-)

Robby is a husband, a dad of four, a college prep teacher, a freelance writer, and an Officer in the Army National Guard. After hours, he runs a Mission Mindset project to help people like himself stay on top of things.

He says:

I'm from North Idaho. Up here productivity means getting the right things accomplished. And this can only be done through simplicity and focus.

Robby's goals

Robby is convinced that only by using practical systems you can create focus for the missions that matter (putting your priorites first)... And he helps you with that by providing you the exact templates and systems busy parents and students may use to create focus, overcome distraction, and get back hours of quality time each day.

Tuesday, December 8, 2015

Productive! Magazine #31 with Grace Marshall - How to be really productive?

After a longish break resulting from changing our publishing schedule from monthly to quarterly, here is the latest issue of Productive! Magazine :-)

Inside No.31: interview with Grace Marshall on work-life rhythm-not-balance and being really productive and articles on workflow optimization, making working as a team, work as well as transparency and exercises as a productivity booster.


This interview can't be missed

No.31 comes with a great interview with Grace Marshall - a naturally disorganised productivity coach, chief encourager at and a productivity ninja with the team at Think Productive :-)

She speaks with Michael about the work-life rhythm that should replace the work-life balance. She also gives some tips on how to be really productive not just busy and how to deal with the guilt that distracts and holds you back.

Grace and Michael also talk about Grace's new book called "How to Be Really Productive."

"Guilt has you thinking that every time you move forward, you're moving backwards somewhere else. And so, when you're dealing with guilt (...) one of the first things to do is to actually take a step back and go, "Okay, let's start with... Let's start with enough."