Getting Things Done with Nozbe Productivity Blog

Tuesday, February 9, 2016

The #NozbeOffice gallery

Dozens of your photos appeared in social media after publishing #NozbeOffice post on Nozbe blog. Now, we've got an awesome #NozbeOffice gallery!

#NozbeOffice by Nozbe Team

When we started the celebration of Nozbe's 9th birthday, we were sure that Nozbe Users will participate in our joy and fun. But what happened later, was beyond our wildest dreams!

Now we want to sum up this action. It's impossible to show all pictures, so we decided to pick some of the best of #NozbeOffice sets and put them together in one place.

Wednesday, February 3, 2016

Share your best productivity tips and tricks as templates

Did you know that with Nozbe you can save a project as a template for later? Like a packing list, recipe or a longer checklist. Once you’ve saved a template, you can go to “Templates” in your Nozbe account and create a new project from it. But there’s more!

Now you can share your templates - with just one person or with the whole world!

Just go to the settings of your template and choose to “Share your template” and you’ll be given a unique to your template. You can now share it with just a few people, or…

You can get 1 additional month of Nozbe if you publish your template!

Yes, we already have many templates published on our web site but we want you to share your knowledge with our Nozbe community, too!

  1. Create your template - get creative, add tasks with comments - text, images or even YouTube clips!
  2. Publish link to your template on social media (Facebook or Twitter) with a hashtag: #NozbeHOW
  3. Everyone who publishes at least one useful template that has at least 5 steps with comments (and at least one image or video) will be contacted by us and will get an additional month of Nozbe Pro or Business!

Check out the templates by other users and share your template today!

OK, so this week only, you can get up to 4 months of Nozbe added to your account - just upgrade or extend your Nozbe account to Pro or Business and you’ll get 3 months of Nozbe and then share your template and you’ll get 1 more month!

Yes, to celebrate our launch of Nozbe 3.0 and our 9th Birthday we’re giving you the best promotion ever - extend your Nozbe account or upgrade to Nozbe Pro or Business for a year and you will:

  • save 20% compared to the monthly billing (that’s 2 months of savings right there)
  • get 3 months added to your Nozbe plan for free
  • get 1 more month if you decide to share your template with our community on social media using #NozbeHOW hashtag.

Celebrate with us and get 2+3+1 = a total of 6 months of Nozbe!

Monday, February 1, 2016

To celebrate 9 years of Nozbe we give you new Nozbe 3.0! (video + promo)

Happy birthday Nozbe! Today marks 9 years of helping more than 300,000 busy professionals and their teams from all over the world get everything done! Nozbe 3.0 is here with better design, business accounts and a completely new logo!


To learn more about Nozbe 3.0, check out our short video:


Now that you’ve watched the video, let me tell you (1) how can you get Nozbe 3.0, (2) what’s new in 3.0, (3) some more details about new Nozbe for Business and finally (4) our newest NOZBE3 special offer. Here goes:

1. Nozbe 3.0 is available today on most of the 9 major platforms we support:

Saturday, January 30, 2016

„10 Steps to Ultimate Productivity” Audiobook

Another day, another freebie for You!

Hopefully you remember our video course called „10 Steps to Ultimate Productivity.” Many people (not only Nozbe users) successfully used this huge dollop of knowledge to improve their lives. Because of that we prepared an audio version of this course so that you can access it even more easily.

Audiobook "10 Steps to Ultimate Productivity". Download for free!

Today, as we are still celebrating Nozbe's 9th birthday, we'd like to give it to you for free - „10 Steps to Ultimate Productivity Audiobook” - download it as MP3 files.

What you can find in this audiobook

The audiobook is divided into 11 parts: an introduction and 10 lessons. Each lesson refers to a different topic related to creating your own productivity system:

  • Lesson 1. How to Put Everything into Your Inbox
  • Lesson 2. How to Manage Your Projects
  • Lesson 3. How to Manage Your Priorities (Next Actions)
  • Lesson 4. How to Be Productive on the Go
  • Lesson 5. How to Communicate Through Tasks
  • Lesson 6. How to Work in Contexts (categorize tasks)
  • Lesson 7. How to Manage Your Reference Material (documents)
  • Lesson 8. How to Review Your Productivity System Regularly
  • Lesson 9. How to Manage Email Efficiently
  • Lesson 10. How to Put Your Perfect Productivity System in Place (today!)

The guidelines included in this audiobook are Michael Sliwinski's (Nozbe CEO and Founder) top tip&tricks that help him stay productive, get a lot done and have a happy life. We are sure that they will help you create your own reliable productivity system, too. You can easily store the audio files on your phone and access them every time you need to refresh some information.

Friday, January 29, 2016

Get the free eBook „10 Steps to Ultimate Productivity” (PDF/Mobi/ePub)

Today, just before the weekend and 3 days before Nozbe 3.0 launch, I want to share with you a summary of my productivity experience: the ebook „10 Steps to Ultimate Productivity”.

Free ebook "10 Steps to Ultimate Productivity"

The proven formula in a new form

Learn to manage your goals, projects, commitments, email… and have a happy and fulfilled life. See what techniques and habits help me get everything done!

The course is already available on our Youtube channel but I decided to follow our users' feedback and give you refreshed and polished readable version of this productivity course - totally for free!

Here's what my course participants are saying:

"I just wanted to say thank you for creating such a great product, and these great course videos. Every time you would say "Good luck!" at the end of a video, it would make me smile and I would get more excited that I could actually start to have a productive and organized life, finally!" - Heath Morris

Read it this weekend before the Nozbe 3.0 launch!

Choose the version supported by your device:

What's inside?

This course is laid out to 10 simple steps. Each lesson lasts a little over 5 minutes - so it's really short and to the point.

You'll find more details inside the ebook and on a dedicated course site:

Become a productivity ninja!

If you're ready, I encourage you to go to step one right away. You can get back to each lesson whenever you like. My goal is to inspire you and help you achieve your potential by sharing everything that's worked for me over the years. Let's get it all done!

Written by Michael, Nozbe CEO

Thursday, January 28, 2016

The Podcast 31 - behind the scenes of the upcoming Nozbe 3.0

Last June me (Michael, Nozbe founder) and Radziu (Nozbe VP Apple Technologies) launched a podcast called, The Podcast as an experiment. This week we've aired 31st episode and we stick to the weekly schedule. If you're not listening to it, here's what you're missing:

  • How we work on Nozbe
  • How we do meetings and manage the Nozbe team of 24 without a shared physical office space
  • Insider corner - what's new at Nozbe, what's coming, what we are up to
  • Space corner and Tesla corner - why we love what Elon Musk is doing - the future
  • Apple corner - we talk about gadgets from our favorite fruit company
  • Books corner - the books we read and recommend
  • Fitness corner - how we work out and lose weight
  • And a lot more...

And in the last episode we talked a lot about the upcoming Nozbe 3.0 and our 9th anniversary:

The Podcast #31 - Topic selection problem

The Podcast 31

And apart from this week's show, make sure to check out our past shows:

Hope you've enjoyed at least one episode of "The Podcast" - please let us know how you like it and what you'd want us to talk about in the comments below.

You can listen on The Podcast web site or subscribe via iTunes or RSS.

Enjoy the show and learn more about Nozbe 3.0 before anyone else!

Wednesday, January 27, 2016

Nozbe Business - How to take your team to the next level of productivity

Nozbe's birthday celebrations continue. We hope you like all the gifts we've prepared for you so far :-)

Nozbe will help you grow your business!

Today, we would like to talk a little bit about the productivity of your team. See, what we can do together to help your business grow.

Nozbe Business

Nozbe matures - from personal productivity to effective cooperation in teams

9 years ago, back in 2007, Nozbe started as a GTD-based personal productivity tool designed to meet mostly our CEO's needs ;)

Over the years, listening to your feedback, we added the project sharing feature. Then, multi-personal accounts were introduced. The team collaboration flow and communicating through tasks soon became one of our priorities and strengths.

Today, we are taking Nozbe to a whole new level by creating special Business accounts dedicated to companies and teams willing to boost their productivity!

Nozbe 3.0 Business Plans - see how you can maximize your team's efficiency

We believe that essential factors affecting team productivity are:

  • the right use of technology,
  • instant access to the workplace information,
  • effective and well-managed communication,
  • planning and setting "S.M.A.R.T." goals,
  • analyzing progress and reviewing objectives…

…and Nozbe works great in each of these fields.

Tuesday, January 26, 2016

Nozbe 3.0 preview

The big day is coming. We are putting finishing touches to Nozbe 3.0 and cannot wait to share it with our great Nozbe users. We hope this will be the best gift for you to celebrate our 9th birthday :) And your feedback will be the best gift for us!

Blogpost main graphic

Today, we wanted to share some highlights from Nozbe 3.0:

New logo

It was back in August 2015 when our designer Hubert prepared a blogpost on our internal blog with a project of a new Nozbe logo. When Michael saw it he got a bit mad... because he realised how much he liked the new logo and that the change was necessary ;) I mean seriously! The new logo is so beautiful that Hubert was crying with tears of joy while drawing it. True story! ;)

New task details column

The new logo is the icing on the cake of a new design. With Nozbe 2.5 and 2.6 we introduced some major changes to the app design. We brought a new font, new colors, new icons, refreshed side panels and task list appearance. The last part of the app that needed a redesign was the task details column. That is kind of a place when the magic happens. In this view, you comment tasks, delegate them and complete them. You simply get everything done over there. First attempts to tweak the task details design were made in April 2015 but we could not agree on how it should look like. After months of discussions and tons of sketches we finally got to the solution which, although not so revolutionary, really improves the user experience.

Monday, January 25, 2016

#NozbeOffice - show a place where your work is done

#NozbeOffice - that's how we work!

Some time ago, we announced what's going to happen this week. The launch of Nozbe 3.0 will be the final part of celebrating 9 years of the best productivity app on the market!

By the time 3.0 is released, we want you to participate :)

Working in an office, coffee house, park or at home - it doesn't matter because "work is not a place to go, it’s a thing that you do." Join the productive community of Nozbe users! It's easy:

  • Take a photo of how you work with Nozbe or of a place where you work
  • Share it on social media with #NozbeOffice hashtag
  • Follow others on Twitter, Facebook or Instagram to get inspired!

To encourage you, we've used our own cameras to show how we work:

#NozbeOffice by Nozbe team

Sunday, January 24, 2016

Productive! Magazine to the rescue!

Productive! Magazine is a regular dose of inspiring, practical and timeless articles written by the best productivity experts on the Internet. Over the years, it has given Nozbe users much inspriation and aid in their day-to-day work.


It seems that none of the material found therein has depreciated over time. Therefore, we have concluded to create a compilation of 5 really interesting articles along with accompanying templates to let you implement the advice they offer right away :-)

Saturday, January 23, 2016

Celebrate 9 years of Nozbe with us!

Nozbe 3.0 and more for 9th Nozbe anniversary

On February 1st, 2007 Michael Sliwinski launched the first version of Nozbe. 9 years ago he did this on his own. Today Nozbe team counts 24 members who work for more than 300,000 users!

And just because Nozbe couldn't exist without you - the Users, who get their things done every day - we've prepared some extra gifts - totally for free!

In next 9 days, you will be able to get:

  • A new ebook: "10 Steps to Ultimate Productivity Course",
  • The same exceptional piece of productivity content in audio version,
  • The Best Of The Productive! Magazine - the most practical articles with templates to implement them in your life instantly,
  • 3 months of Nozbe Pro for free with a promo code,
  • and the last but not least: Nozbe 3.0 launch!

To get that and more, follow our blog, Twitter, Facebook, and Instagram profiles. Any greetings, feedback, good wishes and "just-hello" messages are always warmly welcome!

Friday, January 15, 2016

How project templates can help you keep track of your annual routine

A few days of the year 2016 have already gone by. For most of us holidays are over and we´re back again to our daily work and home routine. Some of us have also started to put into practice their New Year´s resolutions. One of mine is to keep an eye on all the small things I cannot forget about.

Annual template

Annual routine template. What is this?

To get all these things done earlier this year (instead of just thinking about them and waiting until the very last minute again), I´ve created an ‘Annual routine‘ template. I put there all the things that have to be done this year which cannot be carried out today as I´m waiting for some additional documents or data, or they just can or have to be postponed.

For example, our holiday time plan for the upcoming year. This is definitely something we have to care about and arrange with other family members (the children holidays plan!) as well as with our boss and colleagues.

We all have to file our annual tax return and consequently collect all the documents needed. If you have a car, you need to have it inspected at least once a year and get the tires changed too.

To save money we should also make our annual insurance policy check and look into the cost of our mobile phone contract to consider changing to other provider offering better conditions. For all of these to-dos we can create an extra project or implement them in an existing one.

But as they have to be done every year, I´ve decided to create only one project and save it as a template first. Most of the tasks received a due date and I can forget about them for the time being. On the day due, I will decide if a particular task can be done within a few minutes or whether other, additional steps have to be taken and, if so, I'll convert it to a project.

I´m sure that such template will be useful not only for me. I invite you to use and edit it and turn it into your own best annual routine template, to get even more done this year. For more information or if you want to share your own template with us please have a look at our site.

written by Iwona, VP Customer Support

Wednesday, January 13, 2016

Pro Tip: Integrate powerful automation tools with Nozbe

2015 was the year that brought some new possibilities for automation on mobile platforms, especially on iOS. The beginning of 2016 is a good moment to tweak our workflows and make them even more effective.


In this blogpost, I will show you a few examples of how these automation tools can work with Nozbe. Thanks to our email integration, hashtags and Markdown support we can do some really cool stuff. Here goes:

Wednesday, January 6, 2016

Meet Nozbe users - Pedro Rodinger and his yearly objectives in Nozbe

We regularly introduce Nozbe users from all over the world. Today, we visit Spain to meet Pedro Rodinger and learn his way of dealing with his professional objectives in Nozbe.

Pedro Rodinger

Who is Pedro?

My name is Pedro Rodinger, I'm a manager with more than 20 years of experience in the field of finance and accounting on the one hand and industrial property on the other hand. I work in an international environment with particular emphasis on organization, implementation of IT systems and managing staff.

I am married with no kids. My wife and I live in Alicante, Spain. In my free time, I'm a passionate volunteer at the Spanish Red Cross in Alicante.

The role of Nozbe

I've been using Nozbe for more than two years now. Today, I'd like to explain how I use the app to control the accomplishment of my yearly objectives by means of specific tasks and a particular context.

Schematic presentation of Pedro's yearly professional goals

The following table has three columns. The first two are the yearly professional objectives I have to manage, whereas the third one is my personal interpretation of the goals shown as actionable tasks. These are the specific activities or areas in which I can actually do something in order to reach the goals set. Of course, what I explain hereafter is only a simplified version that is just to better understand the example.

Goals - table

Step 1: a new category "Yearly objectives 2016"

In order to make a complete follow-up of my goals, I create a category called "Yearly objectives 2016." I add the year as this allows me to differentiate the objectives for the new year from those of the outgoing year where I still need to be able to gather a complete overview for my year-end performance report. Once this year-end performance report is finished, I delete the "Yearly objectives 2015" category.

Step 2: I create a Nozbe task for each of the specific activities

In my case, these objectives represent to some extent a continuation or progression of my 2015 goals and responsibilities. For this reason, I have already many Nozbe projects going on.

Now, for each of the four specific activities indicated above I create a task in Nozbe. I add the "Yearly objective 2016" category to each of them and assign it to the corresponding projects I have already running. This assignment may require, at occasions, a certain rearrangement or rethinking of the ongoing projects or the creation of a new one. I find it necessary to rearrange the ongoing projects to the new objectives and consider it a useful exercise that assures alignment.

Step 3: monthly or periodical progress review

Once per month or perhaps every two month, I review all tasks of the category "Yearly objectives YYYY" and add my comments. This allows me to get a complete overview of my achievements and the progress in complying with the objectives set. At the end of the year, I can use all these comments for my performance review.

And you?

Isn't Pedro's idea interesting and practical? He uses the basic Nozbe features to organize his job-related commitments and goals assigned to him by his managers. He also proves that:

  1. It is worth to divide the big goals into smaller steps
  2. These steps as well as tasks in Nozbe should be specific and actionable
  3. Every project or mission requires regular reviews and updates/adjustments

Question: What is your way of using Nozbe in order to get things done?

Please, share your methods with other users by e-mailing our team. Thanks! And if you look for more ideas for Nozbe use - check out our list of Nozbe.HOW templates.

Thursday, December 31, 2015

How do you use Nozbe? Interview with Mike St. Pierre

If you are looking for a new source of inspiration and trustful productivity tips for 2016, Mike St. Pierre and his blog are your solution.

Mike St. Pierre

Mike St. Pierre is a blogger, host of "The Emergent Leader Podcast", the President of Morris Catholic High School and a father of 4 children. As you might guess, he uses Nozbe to get organized with all his projects. As an active user, Mike wrote a comprehensive Nozbe 2.6 review and created some useful Nozbe.HOW templates which are listed below.

In our interview with Mike St. Pierre you'll see:

  • Why did he choose Nozbe to get his things done?
  • Why Nozbe.HOW templates are so fantastic?
  • Why the world needs great leaders?

Watch now!


Thoughts to share

  • Nozbe is my Swiss Army Knife to get my work done. (Click to tweet)
  • It's so cool that you have the ability to share templates via Nozbe.HOW. (Click to tweet)
  • People want tools and advice from people that they trust. (Click to tweet)
  • Our world needs great leaders, women and men of courage and value. (Click to tweet)

Mike's Nozbe.HOW templates

Question: How do you become a better leader with Nozbe?