Are you still using email for your company’s internal communication? If so, then it’s most likely decreasing your team’s productivity.
When Ray Tomlinson created email, it revolutionized the way we communicate. We were finally able to stop relying on phones and snail mail. We were free to get in touch with people from all over the world with just a few clicks.
But that happened in 1971 – over 50 years ago. Since then, we’ve discovered that email, especially when used for business collaboration, has its flaws. The major ones include:
Multiple queries in one email
People try to be ‘productive’, so they send you multiple questions on different subjects… in one email. Making it even more difficult to process.
CCs, BCCs, Reply All…
Just to make sure you don’t offend anyone important or leave someone out, you include almost every team member in your email…
The buzz and noise of unwanted mail
…and you also get copies of everyone’s emails, too. Even when the described matter doesn’t concern you at all.
Without proper everyday maintenance, your inbox will infinitely grow with tons of open and unprocessed emails, causing you to forget about stuff that needs to get done and creating delays.
Important stuff gets mixed and lost
Even the most important emails can get lost in your Junk, in other folders, or in a never-ending pile of newsletters and ads.
Not secure at all
Emails travel through the web and are stored on servers unencrypted and in plain text. Basically, anyone can get ahold of your confidential business correspondence.
So, let’s say it out loud:
Email is not good for your business. It’s a blast from the past.
The good news is we’ve got a solution
that will help you finally ditch email…
…and boost your team’s productivity.
An app designed especially for efficient collaboration.
Andre recommends Nozbe
Nozbe is our productivity booster. We use it for all team-related and personal our to-do's and things that need to be organized and accomplished. It is our external brain.
In each project, add tasks and assign people to these tasks.
Add comments or attachments to tasks to clarify what needs to be done.
Benefits of asynchronous communication in Nozbe
Thanks to asynchronous communication, your team can focus on getting work done.
Make tasks actionable
A major project is less intimidating when split into small, actionable tasks. Any necessary info can be added as a task comment, including images, checklists and reference materials. When a task is done, simply mark it as complete.
Set clear responsibilities
Delegate a task to your teammate with just a few clicks. The task will show up in their Incoming, so they won’t overlook it. Everyone in your team will know who is responsible for each task and when it’s due, as well as see the work’s progress in comments.
Lead productive discussions
Instead of endless, off-topic email chains and chaotic chats, run structured discussions in tasks by commenting on them. If you need someone’s help with a task you’re working on, let them know by @mentioning them in a comment!
Take full control of your workspace
It’s up to you which projects you want to follow closely. All updates on these projects are shown in your Activity view, but only you choose which tasks are your Priorities.
Easily access the important stuff
With all tasks neatly organized in projects, your team has all the information they may need within reach. Any project or task can quickly be looked up, even after it’s been archived.
Store your data safely
We take the safety and confidentiality of your data seriously. Thanks to full SSL banking-level encryption and multiple live backups, you can rest assured that your tasks are safe and sound.
With discussions led in task comments, tasks neatly organized in projects and clear responsibilities, you’ll quickly notice how much more productive and efficient your team can be.
When communicating internally with your team, you should use email exclusively for handshakes, not collaboration.
A handshake is the beginning of your teamwork. It’s the initial point. When you start building your team in Nozbe, you send invitations to your colleagues using their email addresses. They accept the invitation and create their accounts. And that’s a handshake.
Then, you start collaborating with them using tasks and comments.
And you never have to send emails to each other again. It’s that easy.
Make your emails actionable
If you receive too many emails, you may be struggling with determining your priority duties and getting them done in time. Thanks to Nozbe, however, you can turn your mail into actionable, easy to manage tasks!
It’s easy as 1-2-3:
① Go to your account settings and generate your unique Nozbe email address
② Forward an email that you want to make actionable to that address. All attachments from that email will also be forwarded to Nozbe!
③ Use #hashtags to add all the necessary parameters - project, due date, responsibility, etc.
Until now, you’ve probably communicated with other teams and businesses via email. And you most likely know how messy such email chains can get with time.
With Nozbe, collaboration between different teams is easy. Simply invite the other team to a project via email. That’s the last email you’ll ever have to send them – the handshake. All they need to do is accept the invitation and create a free team account. And then you can start collaborating with them in a joint project.