How to perform
an effective Weekly Review
Encourage regular weekly reviews in your team
A Weekly Review is your regular meeting with yourself. It’s time you should spend on reconnecting with your goals, as well as reviewing your past week and scheduling your upcoming week.
Here are 5 steps to help you run a perfect Weekly Review:
1. Clean up your inboxes
Spend time to clean up all of your inboxes:
→ Go through the document tray on your desk, your email inboxes, downloaded files, and your single tasks in Nozbe.
→ Get rid of docs, emails, and tasks that are no longer necessary.
→ Process what’s left by digitizing paper documents, forwarding emails to Nozbe to make them actionable, or moving single tasks to appropriate projects.
2. Reconnect with
Think of your short- and long-term goals:
→ Reconnect with your goals – why you want to achieve them?
→ Review your goals and track their progress.
→ Check if you’ve managed to move your goals forward over the last week.
→ Think of ways to improve the goals’ progress over the course of the next week, and create appropriate tasks.
→ Review your work statistics: number of clients, finances, ad stats, etc.
→ Review your personal statistics – sports, health, books read, etc.
3. Review your past week
Spend time reviewing what you’ve achieved over the course of the past seven days:
→ Go through your calendar, journal, and the “Completed tasks” view.
→ See the tasks that you’ve completed last week.
→ Check to see if there are any tasks that you planned for the past week but haven’t been able to finish. Reschedule them if necessary.
→ Add new tasks and comments based on what you’ve learned.
4. Plan the upcoming week
Time to schedule work for the upcoming week:
→ Decide which tasks should be done within the next week. Add due dates and reminders so that you don’t forget about them.
→ Add all the necessary meetings, appointments, and calls to your calendar.
→ See if there are any important events coming (birthdays, anniversaries, holidays) and prepare for them.
→ If needed, schedule time-off, vacations, and sabbaticals.
5. Review all your projects and tasks
Go through your whole productivity system:
→ Review each project. Decide whether it’s still necessary, if it should be completed, or if it can be combined with another project.
→ In each project, go through each task. Check if it’s still relevant and if the due date is realistic. See whether it requires updating, and add all the necessary info.
→ See whether there are tasks that you can delegate to someone else.
→ Complete the unnecessary tasks.
→ If an important task delegated to one of your colleagues seems to have been forgotten, @mention them and ask them about the status.