Writing a good procedure will keep yourself and your team on track for meeting your goals in an orderly and standardized way. Read on to learn how to do it.
Working off a procedure is a good way to keep a sense of sustained productivity, rather than one off events, relying more on luck or spur of the moment decisions to et them done. It also allows you to create a repeatable formula for success. This degree of mechanical inflexibility eliminates the ever-fluctuating spectrum of human error and human whimsy, which, in a whole host of areas, is a huge help. But, how do you do one? Well, here are 8 tips that could help you on your way.
1. Employ The Right Medium
In the modern age, technology has opened up so many possibilities when it comes to writing this sort of a document. You need to ensure you have chosen the right medium to ensure that your target audience can effectively use it. This could range from a pen and paper, all the way to process documentation software. This choice requires some forethought and potentially some investment in software, so plan now.
When you are trying to convey very specific instructions to a human being who you haven’t spoken with personally, it is really important that you are consistent. “Confusion is bred through lack of consistency”, says James Isaacs, writer at Academized. “And I’m not just talking about consistency in one area, I mean consistency throughout a document, from the margin size to the use of language.” Keep on top of this, because a procedure which is inconsistent will work to do the exact opposite of what it is supposed to.
3. Write Well
Just how inconsistency can breed confusion and a break down in procedural functionality, poorly written procedures have the potential to lead to similarly disastrous consequences. You must ensure that every word which you put to paper is as precise and well thought out as it possibly can be, to increase the likelihood that you are able to continue to use the procedure indefinitely. You might need some help with this part, so writing service sites like OXEssays, Write My Paper and EliteAssignmentHelp can be a great place to start in pursuit of a well written procedure.
4. Use Your Sources
One source is your own brain, which may be mightily informed. But you ought to spread your research wings further than that. Talk to others, your team and look back in history to examine previous attempts at the same thing.
5. Have The Mindset Of A User
It could be the case that you are extremely well-versed in whatever it is that you are writing a procedure for. It is still ideal that you are in, in fact, an expert but for the length of producing the document you must try your best to forget your superior knowledge and assume the position of being someone who has no idea what they are doing. This will inform your writing and make sure that you produce something with great usability.
6. Do Test Runs
Once you have made your procedure, you need to test it. To do this first run it through a few times by yourself, ensuring that it is all correct. Then, once happy on that front, run it by someone who isn’t involved, thus testing for clarity and usability. Receive feedback as well, to ensure you have all the data.
7. Refine It
Based on the feedback you received you should then go about revising or refining your procedure, to make it as user friendly and complete as it can be.
8. Put It Into Practice
Once you’re happy, publish it. It’s important that you are there to then witness its first bout of usage, since there is always the potential for problems or mistakes. Similarly, you will want to make sure that the people it is intended for understand why it has been created and what they should do if they encounter problems ever.
And there you have it. With these tools you should find yourself with a really well put together and, most importantly, durable document that will be helpful to people potentially for years to come. You always want to put in the careful work in early. It will pay off for a long time afterwards.