Getting Things Done with Nozbe Productivity Blog

Saturday, November 28

Why Black Friday/Thanksgiving weekend sale is the perfect time for Nozbe users to start getting organized?

I'm writing this on Saturday morning just after the crazy "Black Friday" sale we celebrated here at Nozbe yesterday. And still celebrating! The special offer is valid all through the Thanksgiving weekend with Cyber Monday included so it's still not too late to take advantage and get a few additional months of Nozbe free. But today I wanted to write about why this offer is a actually a perfect thing for our customers. Yes, it's good for business but it's actually better for you, our amazing user. And not just because you're being offered an amazing value for money. It's more than that:

Black Friday craze

Just in time for December and New Year

It's all about timing. The Thanksgiving weekend is the last weekend of November so if you choose to upgrade to Nozbe PRO now you have December to actually sum up your year and prepare for a great next year. You have a whole month to get to know our tool, get all of our apps and start getting organized. Start putting all of your tasks and ideas to your inbox, start organizing tasks into projects, start creating your first categories... Most of all, start forming new habits around your new productivity system.

And over the Christmas break you'll have some time to watch my 10-step Productivity Course and study Nozbe tutorial and our comprehensive help page with many other videos. With all that knowledge you'll make your next year the best ever. And not just that:

Friday, November 27

Get 4 MONTHS FREE with our Black Friday Nozbe offer

Yes, this is the time of the year when we want to express how thankful we are to you. You are a great member of our Nozbe community. Thanks!

To celebrate, we're giving you 4 months of Nozbe free!

4 months of Nozbe

Just extend or upgrade your Nozbe PRO account for a year and you'll save more than 4 months of Nozbe in the process.

Invite more people and save!

If you've been thinking about working more productively with others, now is the time to start!

Share projects and get tasks done with other people. It's the best time to invite them and create Nozbe accounts for them. Just add more users on the checkout page and save even more!

Wednesday, November 25

How to prepare a fantastic Thanksgiving experience? Just follow these steps...

Only last week, we introduced the first Nozbe.HOW templates and showed you how you can create yours. Today, as a thank you for being a fantastic member of our productive Nozbe community, our team has prepared a special Thanksgiving template:

Open Nozbe's Perfect Thanksgiving Template

Thanksgiving Template powered by Nozbe.HOW

Just follow the steps in the template to get your perfect Thanksgiving done... or in other words, to spend a fantastic weekend full of joy and thankfullness.

Want more templates?

In the last week, other members of our Nozbe community prepared Nozbe.HOW templates for you to enjoy and use. Here are some of them:

... and there are more! Check out our Nozbe.HOW template directory for the first templates by our Nozbe community.

If you want to create a template and submit it to template directory, just follow the steps we mentioned before and post your template on Twitter or Facebook with #NozbeHow hashtag - we'll include the best templates in our directory and if we like yours the most, you'll get your Nozbe PRO account extended by 1-6 months as a reward!

Happy Thanksgiving!

Tuesday, November 24

Nozbe for Android gets better and faster

Nozbe 2.5 for Android now features Quick Add notification which allows for quick task adding from any screen on your device without opening Nozbe app itself. All you have to do is pull down the notification bar, tap on the always visible "Add task to Nozbe" notification and enter task name. Oh, and you can also specify any Project, Category or delegation using hashtag notation. We think this is a big deal and if you want to know why, you should really read this post. To turn on this feature now, go to the Settings -> Notifications page and check "Quick add".

Lowering barriers

Here at Nozbe, we believe that everything we do should be done as quickly as possible. Actually, we think that speed is one of the keys to our productivity. Activities which drag on for a long time are painful and anybody who associates work with pain will never enjoy their work. Only those who are able to take pleasure from work can be productive in the long term. I think I couldn't put it any better than a wonderful blog post at which says that "if you work quickly, the cost of doing something new will seem lower in your mind, so you’ll be inclined to do more". The same holds true with tools we use in our everyday work. If they are not pleasant to work with (read: fast) our work becomes exhausting, our attention is disrupted and we can easily loose our magical state of flow.

Why it matters

Shortly after our 2.4 release in September, we noticed just how big an impact of seemingly small performance improvements can have on our business. At first we weren't sure if this effort was even worth our time and if anyone would notice. But people did notice and the final result far exceeded our expectations. Even though people didn't send us emails saying that they liked the change we did notice a change in numbers elsewhere. On Android, where the change was the most distinct (especially on those oh-so-many low-end phones), we've noticed that people were four times more likely to keep Nozbe on their phones after installing it, compared to our previous versions. That's four times more people using Nozbe to get things done every day. That is amazing! No other feature would allow us to achieve this. Speed is the most important feature for almost every software product and our experience confirms that.

Android jetpack

Start using it now

We hope that this new feature will further speed up your process of using Nozbe and let you focus more on getting things done and not on managing the things to be done. Seriously, turn on that Quick Add now! Have you noticed any performance improvements in Nozbe recently? Or maybe you've experienced lag and sluggishness? Which part of your Nozbe workflow do you think could be faster? Let us know in comments below!

Written by Stan, Nozbe's VP of Android technologies

Friday, November 20

Next Friday is "Black Friday" so mark that day in your calendar...

November is my favorite month of all. On one hand it’s almost the year’s end, so we’re already planing the next one… but on the other, we’re finishing everything we’ve been working on this past year: Nozbe redesign and New Nozbe templates… and at the end of this month we’ll celebrate it all with Thanksgiving :-)

Black friday soon

Next Friday, we'll have our annual "Black Friday Nozbe Sale"

"Black Friday" is the day after Thanksgiving in America. Even though it's an American festive weekend, people from all around the world love sales and getting great things and services at best prices...

... so mark that day in your calendar. It's happening next week. If you've been thinking about boosting your productivity and getting everything organized... and making 2016 your best year ever... wait for my email next Friday, November 27.

This will be a time-limited offer, so please make sure you can receive emails from Nozbe :-)

In the spirit of Thanksgiving: thank you so much for being a great member of Nozbe community!

Right after the big sale, we'll be showing new Nozbe redesign and new Nozbe templates, so stay tuned... I just can't wait to show it all to you. As I wrote above, I do love November.

Wednesday, November 18

How to share your Nozbe Templates with the world?

Next month, we want to revolutionize the world of productivity and we need your help!

Preview of - public Nozbe project templates

Today, on our Nozbe test blog we published the Release Candidate of Nozbe 2.6 which lets you share your project templates with the world! And we want to invite you to create your best how-to lists and share them with others.

Why I'm so excited about this? Watch my short video explaining!


You are using Nozbe. You are a very productive person. Why don't you share your best checklists, your top recipes for success (or food :-)) and your best ideas with other people?

Examples of templates I've prepared for you just this week:

How to create your own public templates?

*Before you start, please remember that templates are still in "beta" and there are some known issues and bugs, so please continue only if you have experience with pre-release software:

1) Get Nozbe 2.6 "beta" for Mac or Windows from our test blog - this is "beta" software, use at your own risk!

2) Log in and go to your templates. If you don't have a template to share, create a project and save it as a template.

3) Choose a template to share. Edit it if needed. Tweak it. And just share it using a button in the info-panel of your template.

That's it. You can now copy this template link and either share it with just one person... or post it on social media or send to friends via email.

Why are templates so revolutionary?

  • A template is like a fully-fledged Nozbe project - mark tasks as done, browse and add comments, modify tasks, add new ones or reorder them. In other words: we're brining the productivity power of Nozbe to everyone!

  • Everyone's invited! - anyone can use a template as their project. They don't need a Nozbe account to open it in their mobile or desktop browser. And they can share it further!

  • Easy sign-up and import! - while people don't need a Nozbe account to use the template, they can easily add it to their new or existing Nozbe account.

(Affiliate tip: When people sign up for a Nozbe account from a template created by you, you'll get an affiliate commission when they later become a Nozbe PRO customer!)

Learn more about project templates and start creating yours! pre-launch video

Post your templates on Twitter or Facebook with #NozbeHow hashtag - we'll include the best ones in our upcoming template directory :-) The authors of the best ones will have their Nozbe PRO accounts extended by 1-6 months!

Monday, November 16

Nozbe 2.5 with new design, Android quick add, 3D Touch shortcuts for iOS and WatchOS 2 app

November is the big month for us. We can finally show you first part of all the big things we were working on for the last couple of months. We could not be more thrilled to present you (our great community of Nozbe users) the newest Nozbe 2.5. We put enormous effort into it.


Refreshed design

Some of you may know about our Design Fight meetings every Wednesday. Nozbe 2.5 with refreshed design is the first fruit of these fights and it contains:

  • new icons
  • new font - San Francisco for iOS, Mac and Roboto for other platforms
  • new colors

We’d really love to hear the feedback from you how and what do you like in new design and what you don’t like ;) Our beta testers have already shared their observations with us. We already know that project list requires some more tweaks to be more readable. More details about the process of redesign will be covered on this blog. Our designer Hubert will prepare it for you when the full redesign is completed.

Now let’s focus on some other cool new features Nozbe 2.5 brings:

Android quick add

Android quick add

Nozbe 2.5 for Android now features Quick add notification which allows for quick task adding from any screen on your device without even opening Nozbe app itself. All you have to do is pull down notification bar, tap on the always visible "Add task to Nozbe" notification and enter task name. Oh, and you can also specify any project, category or delegation using hashtag notation. To turn on this feature now, go to the Settings -> Notifications page and check "Quick add".

Nozbe Complication on your Apple Watch


If you have an Apple Watch, you’ll love this new feature: you can now put a Nozbe Complication on your watchface, right next to your date, temperature, or activity rings. Why would you want Nozbe always on your wrist? For subtle feedback and a sense of how you’re doing in your day.

There are two parts to the Nozbe Complication:

  • Priority count — the number of tasks you currently have on your plate
  • Progress ring — your overall activity today. The more tasks you finish, delegate or take off your plate, the higher your progress. To reach 100%, complete all of your priority tasks.

Redesigned Glance and speed

More Apple Watch news:


We redesigned the Glance to fit the new design of Nozbe better and show a bigger progress ring. We also changed what the ring conveys to match the new Complication.

Before, the ring only showed you how many priority tasks you completed. We found that this wasn’t very useful, as for many of us, the priority count stays roughly constant throughout the day — as we finish tasks, more come in. The new progress rings consider all tasks you’ve completed as well as tasks where you finished your part of work and then delegated them to someone else. We talked more about this in our podcast.

We also updated our app to watchOS 2, which gives it a big performance boost and makes it work even if you’re not in range of your iPhone.

3D Touch, iPad Pro, and Spotlight

3dtouch shortcuts

We have four new quick shortcuts for iPhone 6s users. Just press the Nozbe icon firmly and slide your finger to add a task to Inbox, open your Priority list, Calendar, or Comments.

If you’re waiting for the iPad Pro release, fear not! Nozbe 2.5 is compatible with the its huge new screen. (Michael, our CEO is already using 2.5 on his iPad Pro)

And a fun power feature for iOS 9: you can swipe down on your home screen and use the system Spotlight search to find and quickly open projects, categories and tasks in Nozbe. Note that currently Spotlight can only search places you’ve already viewed on a device.

Please note that Nozbe 2.5 for iOS is not yet available on the App Store. We are having some problems with submitting the app for review and working with Apple to resolve it as soon as possible.

More improvements and fixes

As always we added some small tweaks you were asking for to boost your productivity. One of them is that now Nozbe always opens in the same view you had closed it last time. For full Release Notes please go to our test blog.

P.S. Please rate us!

If you love Nozbe we kindly ask you to leave us review in App Store, Mac App Store or Google Play Store :)

written by Rafal (VP Product) with help from Stan (VP Android) and Radek (VP Apple Technologies)

Wednesday, November 11

Get behind-the-scenes look into Nozbe redesign and our team work through “The Podcast”

November is my favorite month of all. On one hand it’s almost the year’s end, so we’re already planing the next one... but on the other, we’re finishing everything we’ve been working on this past year: Nozbe redesign and new Nozbe templates... and at the end of this month we’ll celebrate it all with Thanksgiving :-)

If you listened to The Podcast, you’d already know about some of it...

The Podcast

Here’s what happened: Back in June me and our VP of Apple technologies, Radek, decided to start recording a podcast together. At first we were just “two dudes talking about technologies” but slowly we started talking more about productivity, our company, our team, how we work...

and the latest episodes you will find very interesting:

And in the very last episodes (20, 21 and 22...) we’re also diving deeper into Nozbe redesign, new logo, and in the episode 23 we’ll be discussing the newest Nozbe templates so...

Make sure to subscribe to “The Podcast”

I really can’t wait to share more details with you... November is the busiest month for my Nozbe team. So it is great that we love what we do and we love serving our amazing users like you.

Thanks for being a part of our Nozbe community!

Thursday, October 15

Keep tasks in Nozbe and notes in Evernote (with Evernote Reminders sync)

I met Phil Libin (Evernote's then-CEO) and Andrew Sinkov (Evernote's VP Marketing) back in 2009 on the GTD Summit Conference in San Francisco and we quickly realized our products were a great match for a partnership. I really liked the idea of storing my notes in Evernote and tasks in Nozbe, so finding a way for both apps to work together made so much sense… and a boost for my productivity! This is how Evernote + Nozbe integration was born in 2010. But a lot has happened since then. Last year we launched Nozbe 2.0 with revisited integration and Evernote reminders sync and it was praised by our users. Now with the latest Nozbe we tweaked it even more and created a separate video to show this to you:

Nozbe and Evernote

Here's our newest short video showing Nozbe and Evernote in action:


In short, here’s what you can do if you want to attach a note to Evernote:

Thursday, October 1

Meet the Nozbe Team - people who make the productivity magic happen

Last week we were on the Nozbe Reunion where we spent a great week together. We had some fun and enjoyed each other's company which is very important for a team that most of the year spends time working remotely from our homes. In case you were wondering, Nozbe is not just me so in this post you'll get to know some of the people who help me get you more organized:

Nozbe team

So to get to know us better watch this short Periscope video session that we recorded on the last day of our reunion. Get to know the people behind your favorite productivity app:


This was an amazing week and you'll see the results of it soon in the Nozbe apps! Stay tuned and in the comments feel free to ask questions to our team!

Wednesday, September 30

Nozbe? Because we want you to Be Naturally OrganiZed!

One of the questions I keep getting is why I named my productivity product “Nozbe”? It doesn’t mean anything in English… so why this name? Maybe it means something in some other language? Well, not really… so in this post let me share the story behind the Nozbe name with you…

Nozbe Name

Nozbe = To BE Naturally OrganiZed

When I was in college, back in 2000, me and my friend Wiktor were dreaming of running an Internet company some day and changing the world. We were brainstorming product ideas and names. And we had this idea for a productivity tool, but we wanted an original name for it. The product was about getting people organized. First off we came up with the phrase “To be organized” and started brainstorming… then we added some adjectives like “naturally”, “exceptionally”, etc….

We started with BE - we wanted this to be a part of our name. So we went with BEO, BEOD… but we didn’t get anywhere. As we were aiming at the american market, we wrote “organized” with Z and not with S (in British English you’d write “organised”).

So we went further: BEOZ, OZBE… and finally NOZBE.

5 letters, means nothing… and has a cool Z in the middle.

This is what convinced us to stay with NOZBE name. It was short, memorable, fairly easy to pronounce (not as easy as I hoped though) and had this cool Z in the middle. And back in 2000s with dot-com wave, cool names were the best.

I registered, launched it, shut it down… and I created a new Nozbe in 2007

That was the history - we eventually went with the name and launched a product back in 2001 - an email reminder. It was a complete flop, so we shut it down but I liked the name so much I asked Wiktor if I could keep it and keep paying for the .com domain. He agreed and I kept it.

And then in 2005 when I started creating what now is Nozbe, I was thinking about a name for my new project… and it wasn’t until late 2006 when I finally decided to really ship my own productivity app when I remembered I had that perfectly-fitting name waiting for me. So when I launched my productivity web app in February of 2007 I named it Nozbe. And the rest, as they say, is history.

So there’s the mystery behind the Nozbe name.

Nozbe - because we want you to be Naturally OrganiZed :-)

Pronunciation of Nozbe is more less like this: 👃🐝

(written by Michael Sliwinski, Nozbe founder)

Monday, September 21

Nozbe Reunion Fall 2015 - making your productivity app even more awesome

This week of September 21-25 we're on our semi-annual Nozbe team reunion where we all meet together in one place to work together, brainstorm ideas and basically make Nozbe more awesome. Unlike a "traditional" company we're all working remotely from our homes so these two times per year are the only moments that we all see each other. And we're 24-person strong team now. We're very excited. Here's what it also means to you, our Nozbe users:

nozbe Team

Support questions may be delayed...

First the bad news. As we want also our support team involved in the process, they will not have enough time to respond to your emails as fast as we normally do. We usually reply in just a few hours but this week only, you might even have to wait a few days for a response.

It's only this week and if there's anything urgent, we'll react quickly because our entire team is here.

Nozbe will be even better

Now the good news. We're not only here to bond as a team. We're here to make Nozbe better. To discuss feature requests you sent our way. To brainstorm ideas. To take your favorite productivity tool to a whole new level.

We've got great things in the pipeline

We're working on some amazing things here for you. And now that we're all at one location we're even more motivated to make it happen. And if there's any idea you'd want us to consider, post them in the comments below.

Thanks for your understanding and support. Thanks to you we get to have these meetings which help us make Nozbe great for all! Cheers!

Thursday, September 17

[Last Chance!] Our free video productivity training series - only available until midnight!

Last week we introduced you to our new video training series:

"Create Your Perfect Digital Productivity System"

In this 3-part video series I show you step-by-step how to build your productivity system:

(1) You start with "mind dump" to your inbox later you choose your priority tasks. Then (2) you start organizing everything into projects and getting these tasks done in categories. Finally you learn how to collaborate (3) with other people by sharing projects and delegating tasks.

If you want to learn all this, you have your last chance today.

I'm taking this course down at midnight California time - we received lots of feedback and need to see if/how we'll use this course in the future.

You'll get bonus points if you post your comment on the training page and let me know if this course was helpful to you. Thanks!

- Michael Sliwinski - Nozbe founder and CEO

Friday, September 11

Psst! Here's my productivity secret: see how I get things done with my assistant

As you know, every Nozbe PRO account is actually "2 in 1", meaning, you get 2 accounts for the price of 1. Yes, you can use Nozbe on your own, but you can also go to the "Team" section and put the email address of your partner and create an additional account for them, completely free.

Do you want to know how I work with my assistant?

I can't do everything alone. I need my Nozbe team. Above all, I really need my assistant to help me get things done. Are you in a similar situation?

If so, I recorded this short screencast for you:

In this video you'll learn how we share projects, delegate tasks, convert emails to tasks... and never miss deadlines. And more!

"Nozbe has really increased the communication for our team and helps us know where we are at on things without needing to talk all the time. I also appreciate how I can use it to keep my email from being overloaded." - Wade

Thursday, September 10

[New Video] How to get started with a digital productivity system?

Recently we've received many emails from people about Nozbe and productivity. Most of them can be boiled down to this:

So I have a Nozbe app. Now what? Where do I start?

I decided to answer these questions and help design your first ideal week with a system like Nozbe. Together with my team I've prepared a new and short video series called:

"Create Your Perfect Digital Productivity System"

This is a series of 3 videos where I walk you step by step through your first days in Nozbe - each video includes a screencast where you can see Mary from our trainig team walk you through each exercise:

Video 1 - Inbox and Priority list - when you go to our training page and log in with your Nozbe account, you'll get the first video. In this first part, you'll learn to start small - with your Nozbe Inbox. You'll learn NOT to store things in your head but "dump them" in a digital Inbox. That's all. You need to get the basics right.

Video 2 - Projects and Categories - in the second video we'll get more advanced. After you've learned how to clear your mind, you can start organizing things into projects and categories. This is where you'll take your productivity to a whole new level!

Video 3 - Collaboration + more productivity tricks - this time you'll see how I work with my assistant. How we share projects, work on deadlines and get things done together. So you'll be able to do it as well!

Each video is less than 10-minute-long, contains a practical screencast with a practical exercise.

Start watching video 1 right away and let me know what you think!

(Sidenote: You need to log in with your Nozbe account to see this video series, or if you don't have an active Nozbe account anymore, you'll be able to easily sign up on this page for a 30-day Nozbe trial. This is required so that you can fully participate and do the practical exercises from the videos. The video series is completely free. What you learn stays with you!)