This is another inspiring guest post we got from Robby Miles - our Ambassador, productivity guru and a really good man :-) Read on if you want to boost your team’s efficiency by applying a kanban method.

What is kanban?

Kanban is a project management system pioneered by Toyota motor company and its “just in time” production system. Its visual nature makes it easy for teams to communicate and quickly see what is going on as a project moves forward.

Kanban structure

Traditionally kanban systems are broken into different project phases.

For example:

We have fantastic users that always give us valuable feedback. Today with Nozbe 3.5 we’re delivering solutions to some of the requests that we receive from our users the most.

• Custom repeats
• History of your completed tasks
• macOS Touchbar shortcuts

Watch our short overview of the new possibilities that Nozbe 3.5 gives to you and your team.

This is a guest post we got from Robby Miles - our Ambassador, productivity guru and a really good man :-) Read on if you want to learn about the advantages of flat project management, emailing tasks and using project templates.

My name is Robby Miles and I am a dad, history teacher, Army officer, online freelancer, and Nozbe Ambassador. I probably have too much going on , but Nozbe is the one tool I trust to keep all the different areas of my life organized. So how do I use Nozbe to stay on top of everything?

Project Labels

I’m thankful that Nozbe uses a “flat” project system when it comes to staying aware of all the different tasks I have floating around. Flat project management means there are no tasks hidden deep within sub-tasks, within tasks, within projects, within folders. You get the point. Everything is visible within a couple clicks. In many apps, it’s easy to lose tasks. Not so with Nozbe.

Here comes another guest post on our blog. This time a fantastic Nozbe user, Michele Wiedemer of Virtual Customer Learning shares her top methods for adding tasks to Nozbe. See whether you know all the options she describes :-)

My name is Michele Wiedemer. I’ve been freelancing for over 10 years (as a technical writer, tutorial video developer, instructional designer, and eLearning developer), and during that time, I’ve tried several different systems and methods of keeping track of tasks in multiple projects. I found Nozbe a little over a year ago, and I can barely remember the crazy hectic way I used to manage my projects. Though I had been incrementally implementing David Allen’s Getting Things Done (GTD) methodology since I first read the book in about 2006, it wasn’t until Nozbe came into my life that GTD really started clicking for me.

As you probably know, we celebrated the 10th anniversary of Nozbe this year. On this occasion we’re thrilled to show you how great YOU are :) It was a demanding decade. As you can read in one of our previous blog posts, the early stage of Nozbe was a pretty difficult time as Michael (the CEO and Founder) worked on Nozbe as a side project - in the evenings, right after finishing his day job.

This is a fantastic guest post by Fokke Kooistra – a Nozbe user, a Dutch productivity guru and a coach. See what functions projects play in his personal way of using our app.

This article is for you if you miss the sub-projects feature in Nozbe or you just want to see how project labels can make your life easier.

I need sub-projects!!!

When promoting Nozbe at conferences we end up talking to many interesting people. Once, a professional event manager came up to Nozbe’s stand and confessed that she tried Nozbe once but gave it up pretty quickly. She was disappointed not to find a sub-projects feature.

She explained that she deals with dozens of various aspects of event management and she runs many events at the same time. Each event requires at least several linked projects. “I really need sub-projects!!!” she claimed!

But maybe not.

We think it’s possible to modify the workflow so that sub- and sub-sub-projects aren’t that necessary. We recommend using project labels!

Too big to fit into just one project

We totally understand how complicated your job can be and that it consists of many aspects and stages. We also deal with such complex processes at Nozbe. Have you tried to think outside of a vertical hierarchy though and link related projects differently?

I’m not that creative… and worse yet - I’m blonde. I still happen to have ideas, though. Sometimes :-) When I need to, I force myself to reflect and come up with a nice solution or plan. More often, interesting thoughts just pop into my head in the most unexpected situations… Because I don’t want to lose these little treasures, I always capture them. I encourage you to do the same.

The purpose of all this commotion?

Idea dumping is a really handy procedure - whether you do it routinely or spontaneously. Thoughts in your mind, although precious, can be a hindrance to productivity. When they float around in your head, they will surface again and again at inappropriate times, stress you out and, worse still, be lost when they are actually needed.

You might want to run idea-dumping sessions for two reasons:

Introduction

I stumbled upon Nozbe several years ago while searching – yet again – for the ideal multi-platform task management system. Even then, Nozbe had a clean, crisp, and powerful interface. Today, Nozbe stands alone as the ultimate expression of a well-designed task management system.

Each new version of Nozbe allows me to update and refine my personal productivity workflow. Nozbe, the company, works very closely with their user community to keep the flow of ideas moving and growing.

Last week we launched Nozbe 1.9 and I wrote about it in my previous post… but this time around I want to remind you about something really important. It’s about new and improved Project Sharing. Here’s my video all about it: Why Nozbe 1.9 revolutionizes collaboration Before Nozbe 1.9, when you wanted to share a project with someone, you’d have to ask them if they used Nozbe, convince them to give Nozbe a try, tell them why Nozbe is so great for your productivity… and only if they signed up could you invite them to share a project with you.